Accounts Payable Specialist

Work Calendar: 242

FTE: 1.0 (40 Hours per Week)

Contract Status: Contract

FLSA Status: Non- Exempt

Reports To: Administrative Designee

Starting Wage: $47,038 annually

Salary Schedule/Lane: 38/V/01

Benefits: Eligible

Anticipated Start Date: 03/17/2025

Priority Screen Date: 03/10/2025

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Positions Available: 1

Position Open Until Filled

JOB SUMMARY

The Accounts Payable Specialist performs various financial activities that require accurately processing, recording and updating fiscal information in accordance with established district financial practices.

The Accounts Payable Department manages the district's outgoing payments to vendors and suppliers.  They ensure that invoices are properly approved and that payments are processed correctly and on time.

 MINIMUM REQUIRED QUALIFICATIONS

All positions require selected candidates to be fingerprinted and successfully pass a criminal background check.  Additional minimum required qualifications for this position are:

1. High school diploma or equivalent
2. Minimum one (1) year of experience as a financial clerk, secretary, or administrative assistant
3. Basic computer ability in Microsoft Office Suite, including Excel, (applicants selected to interview will be asked to complete an assessment)
4. Experience working with budgets and maintaining accurate records, financial records, and payments
5. Experience performing basic math including calculations using fractions, percentages, and ratios
6. Speak, read, write, and present professionally, analyze, understand, and interpret written and verbal communications in English
7. Experience operating standard office equipment, phone, copier, scanner, and fax machines, etc.

PREFERRED QUALIFICATIONS

These are examples of skills and experience that the best-qualified candidates may have.  Not having one or all of them does not disqualify any candidate from consideration.

1. Experience using Business Plus software
2. Experience performing standard bookkeeping and accounting procedures, working with budgets and maintaining accurate financial and payment records
3. Fluency in Spanish and or another language other than English

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Review and process a variety of district fiscal transactions (e.g. PO's, invoices, checks, check vouchers, A/P check run, bimonthly payroll interface, etc.), to ensure compliance with district accounting requirements
2. Inform personnel and vendors regarding a variety of procedures and program requirements, provide necessary information for completing transactions, take appropriate action, and comply with established district fiscal guidelines
3. Maintain fiscal information, files and records (e.g. accounts payable, accounts receivable, contracts, etc.) to provide an up-to-date reference and audit trail for compliance
4. Assists auditors by providing supporting documentation and information on internal processes that are required for an audit
5. Prepare written materials (e.g. standardized reports, memos, letters, IRS and state reports, PO's, unpaid invoices, etc.) to document activities, providing written reference and convey information
6. Compile a variety of accounting data (e.g., invoices, receipts, payments, deposits, past due accounts, lab purchase orders, etc.) by providing summaries, accurate accounting, and ensuring compliance with established guidelines and district practices
7. Reconcile cash and account balances as assigned (e.g. invoice batch, Visa Card, etc.) to maintain accurate balances and complying with accounting practices
8. Review a variety of documents (e.g. PO's, unpaid invoices, etc.) to ensure compliance with district guidelines
9. Interface with a variety of internal and external parties (e.g., vendors, supervisors, staff, etc.) to communicate effectively and efficiently to ensure accurate processing of a variety of accounting practices while maintaining confidentiality and positive working relationships
10. Participate in meetings, trainings, workshops, etc. to convey and gather information required to perform job functions
11. Perform record keeping and general clerical functions (e.g. scheduling, copying, faxing, etc.) to support departmental operations
12. Maintain confidentiality; work with detailed technical information/data; communicate with diverse groups, and have attention to detail and accuracy
13. Exercise strong project management skills; work under limited supervision, use time-management and prioritization strategies, adapt to changing work priorities, and work with frequent interruptions to meet deadlines
14. Use high-level organizational skills and initiative to accomplish long and short-term objectives while working under limited supervision, utilizing time-management and prioritization strategies, accurately processing detailed information, and meeting deadlines
15. Perform other related duties as assigned to ensure efficient and effective functioning of the work unit
16. Represent the program in a professional manner using workplace etiquette, strong interpersonal communication, and political acumen skills
17. Speak, read, write, analyze, understand, and follow written and verbal communication in English including grammar and punctuation; listen to, and understand information and ideas presented verbally or in writing
18. Maintain regular and predictable attendance to fulfill job requirements efficiently and effectively

 EMPLOYEE SUPERVISORY RESPONSIBILITIES: No

WORK ENVIRONMENT & PHYSICAL DEMANDS

The usual and customary methods of performing the job functions require the following physical demands:  some lifting (up to 30 pounds), carrying, bending, pushing, pulling, stooping, kneeling, crouching, and crawling, and significant fine finger dexterity.  Generally, the job requires 80% sitting, 10% walking, and 10% standing.  This job is performed in a general office environment.

The Salt Lake City School District is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and its services, programs, and activities.  To request reasonable accommodation, contact Human Resource Services – Salt Lake City School District (slcschools.org) or call 801-578-8340.

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Non-Discrimination Statement

No district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age, color, disability, gender, gender identity, genetic information, national origin, pregnancy, race, religion, sex, sexual orientation, or veteran status. The district is committed to providing equal access and equal opportunity in its programs, services and employment including its policies, complaint processes, program accessibility, district facility use, accommodations and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code, including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination, harassment, and retaliation: Tina Hatch, Compliance and Investigations/Title IX Coordinator, 406 East 100 South, Salt Lake City, Utah 84111, (801) 578-8340 You may also contact the Office for Civil Rights, Denver, CO, (303) 844-5695.

Salary : $47,038 - $63,524