What are the responsibilities and job description for the Administrative Assistant, Worker II position at Salt Lake Community College?
The Part-Time Administrative Assistant for Special Projects provides essential administrative support to ensure the smooth operation of various projects within People and Workplace Culture. Reporting to the AVP, this role involves coordinating schedules, managing documentation, facilitating communication among stakeholders, and assisting with special project-related tasks.
Essential Responsibilities and Duties
- Organize project schedules: Coordinate and manage timelines for special projects.
- Meeting coordination: Schedule, prepare agendas, take minutes, and follow up on action items.
- Documentation management: Maintain and update project files, reports, and presentations.
- Communication facilitation: Serve as a point of contact for project inquiries and support.
- Event logistics: Assist with planning and executing project-related events.
- Administrative support: Provide general administrative assistance, including document editing and travel arrangements.
Minimum Qualifications
- Experience: Administrative Assistant at the executive level experience.
- Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint), excellent organizational and communication skills, ability to multitask and prioritize effectively.
- Self-starter: Ability to work independently and take initiative with great follow through and organizational skills
- Problem solver: Strong analytical and problem-solving skills.
- Flexible: Adaptable to changing project requirements and deadlines.
Knowledge:
- Office procedures and systems: Understanding of standard office practices, procedures, and equipment.
- Document management: Knowledge of filing systems, both physical and digital, and document control.
- Software proficiency: Familiarity with office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant applications.
- Basic accounting: Understanding of basic financial principles and bookkeeping.
Skills:
- Communication: Excellent verbal and written communication skills for interacting with colleagues, clients, and stakeholders.
- Organization: Strong organizational skills to manage multiple tasks, schedules, and documents efficiently.
- Time management: Ability to prioritize tasks and manage time effectively to meet deadlines.
- Attention to detail: High level of accuracy and attention to detail in all tasks.
- Problem-solving: Ability to identify issues and develop effective solutions.
- Customer service: Strong interpersonal skills to provide excellent service to internal and external clients.
Abilities:
- Multitasking: Capability to handle multiple tasks simultaneously without compromising quality.
- Adaptability: Flexibility to adapt to changing priorities and work environments.
- Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
- Teamwork: Ability to work collaboratively with others and contribute to a positive team environment.
- Initiative: Proactive approach to tasks and the ability to work independently with minimal supervision.
Salt Lake Community College is Utah’s largest open-access college with the most diverse student body in the state. We proudly educate 45,000 students pursuing degrees in 100 programs across 8 areas of study, and Utah’s fastest growing industries and four-year baccalaureate programs consistently welcome SLCC graduates. Every SLCC employee has a hand in transforming students’ lives to strengthen its surrounding communities. SLCC employees work at 8 locations across the valley and capital city of Salt Lake with easy access to the beautiful Wasatch Mountains, world-class outdoor recreation, sporting events, museums, history, and arts and entertainment.
Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.
FLSA Non-Exempt SLCC Information
Salt Lake Community College seeks and values contributions from each community member and welcomes new and diverse perspectives. A respectful work environment is its top priority; academic excellence and lasting transformation come about when diverse voices can speak and collaborate freely. As an emerging Hispanic Serving Institution, SLCC leads the state with the highest enrollment of students from the Latinx/a/o community. SLCC is committed to serving diverse students and being a model for inclusive and transformative education.
Salt Lake Community College (SLCC) is fully committed to policies of equal employment and nondiscrimination. The College does not discriminate on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, genetic information, disability, religion, protected veteran status, expression of political or personal beliefs outside of the workplace, or any other status protected under applicable federal, state, or local law.
SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options.
This position is subject to a successful completion of a criminal background check.
SLCC is a participating employer with Utah Retirement Systems (“URS”). In addition to URS, SLCC offers several other retirement account options.
This position is subject to a successful completion of a criminal background check.
