Administrative Assistant

About Us:
Talisman Civil Consultants is a full-service engineering and surveying firm established by an experienced team in Salt Lake City in 2016. We specialize in professional civil engineering and land surveying for municipal services, private sector land development, and construction industries. Our services focus on urban redevelopment, site and land development, utility design and master planning, active transportation, streetscape and roadway improvements, and detailed survey services, including high-definition LIDAR scanning, aerial photography, subsurface utility engineering. To each assignment, we also bring a focused perspective on sustainability for the benefit of the environment and client economics. Our firm has built a particularly strong portfolio in resort development, urban redevelopment, higher educational facilities, and utility engineering services. 

TCC provides a generous benefits package and an exciting, flexible work environment. Our staff enjoys a high level of camaraderie and a company culture highly supportive of individual career development. 

We’re looking for an organized, detail-oriented administrative assistant to support the Land Survey team and help keep things running smoothly. This is an in-office, full time position.

Position Summary:
The Administrative Support role will work directly with our Survey leadership and field crews, providing critical behind-the-scenes support for scheduling, document management, project coordination, and internal/external communication. This is a great opportunity for someone who enjoys staying organized, loves working with a team, and is curious about the world of surveying and civil infrastructure.

Responsibilities:

• Answer phones, greet clients as necessary
• Assist with project setup, contracts and invoicing
• Coordinate daily schedules and logistics for survey crews
• Track and process survey requests and project documentation
• Assist with filing and managing survey records, plats, field notes, and deliverables
• Provide support for drafting proposals, change orders, and project reports
• Communicate with clients, contractors, and internal teams to keep everyone aligned
• Maintain data logs, crew hours, and equipment checklists
• Jump in where needed to keep the department organized and efficient

Qualifications:

• 1–3 years of administrative experience (construction, engineering, or AEC industry preferred)
• Strong organizational skills with attention to detail
• Excellent communication and customer service skills
• Comfortable with Microsoft Office Suite (Excel, Outlook, Word)
• Familiarity with project management tools or timesheet software is a plus
• Ability to manage multiple deadlines and stay calm under pressure
• Curiosity about surveying, mapping, or infrastructure is a bonus — we’ll teach you the rest!

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $20 - $25