Proposal Manager

Description

Job Responsibilities:

The duties and responsibilities listed here represent the minimum requirements for this position. It is expected that employees will seek out opportunities to contribute to their project team and to the company beyond the items listed below. Further, team members are expected to pursue training, educational and experiential opportunities that develop skills pertinent to their role within the organization.

• Manage entire proposal schedule and act as appropriate to ensure deliverable milestones are met. Oversee production process from start to finish within tight timeframes in all contract delivery methods including T&M, EPC, CM/GC, and Design/Build.

• Creates interview materials, (like slide deck presentations, PowerPoint, boards, leave behinds, etc.).

• Utilize strong graphic communication skills to develop proposals, posters, updates, communications, and other content as needed to execute vision for business development and marketing objectives.

• Analyze RFQ/P requirements, refine written strategies, and incorporate win themes into the planning of RFP/Q responses.

• Proactively develop and execute proposal work plans for project pursuits.

• Write succinct, relevant and superior content within deadlines, addressing the specific needs of the project and the client.

• Identify and modify relevant existing company content to meet proposal requirements when appropriate.

• Perform content editing and identify gaps and proposal weaknesses. Work with Division Managers, Business Developers, and Subject Matter Experts to develop and refine proposal content. Incorporate comments and change content based on feedback from review teams. Assist with quality control of final proposals.

• Contribute to CRM / marketing database.

• Prepare marketing materials as needed by the Business Development team.

• Prepare marketing materials required for trade shows.

• Manage final photography and final photo archiving for projects.

• Provide relevant market sector research to facilitate development of marketing and proposal content.

• Ability and desire to educate and mentor Project Coordinators on the proposal generation process and demonstrate expected proposal quality through your work.

Qualifications

• Bachelor’s degree, preferred in technical discipline related to the engineering industry

• A minimum of six (6) years of proposal/technical writing in the A/E/C industry strongly preferred. Must have a solid understanding of heavy industrial projects.

• Prior experience as a Proposal or Marketing Coordinator managing proposal development (preferably in the engineering or construction industry).

• Proficient in Adobe, Microsoft Office products, and Bluebeam, particularly Adobe Suite (InDesign, Illustrator, Photoshop), Microsoft Word, PowerPoint, and Excel.

• Strong team skills and desire to contribute positively to team success is a critical trait. 

• Exceptional interviewing and writing abilities, and a keen eye for detail.

• Ability to work directly with subject matter experts and proposal teams to produce technical content that is persuasive, compelling, and compliant with RFP requirements.

• Strong persuasive writing and editing skills.

• Excellent command of English grammar, spelling, and composition as well as oral communication and interpersonal skills.

• Ability to successfully multi-task, communicate, and stay organized to achieve strict deadlines on multiple proposals/efforts at a time.

• Strong interpersonal skills: ability to work well with people at all levels.

• Graphic design aptitude: ability to create layouts for proposals, brochures, newsletters, booklets, posters, signs, and other printed materials is highly desired.

• Self-starter, ability to meet project deadlines and deliverables without constant or direct supervision.

• Flexibility to modify work hours as required in support of the proposal process.

• A high degree of energy, enthusiasm, tenacity, competitiveness, and creativity.

• Encouraged to submit portfolio or examples of past proposal work as an introduction to your capabilities.

Skills Preferred

• Research Skills
• Planning/Organizing
• Open to Learning
• Microsoft Suite
• Managing Multiple Projects
• Leadership/Management Skills
• Computer/Technical Literacy
• Communication Skills
• Adaptability

Behaviors Preferred

• Thought Provoking: Capable of making others think deeply on a subject
• Team Player: Works well as a member of a group
• Loyal: Shows firm and constant support to a cause
• Leader: Inspires teammates to follow them
• Innovative: Consistently introduces new ideas and demonstrates original thinking
• Functional Expert: Considered a thought leader on a subject
• Enthusiastic: Shows intense and eager enjoyment and interest
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Calm Under Pressure