What are the responsibilities and job description for the Conference Planning Coordinator position at San Luis Resort, Spa and Conference Center?
Overview
The Conference Planning Coordinator is responsible for performing clerical, administrative and other duties to assist in the smooth operation of the Conference Planning Department. He/she is also responsible for the finalization and processing of Sales & Catering details for upcoming events.
Responsibilities
The Conference Planning Coordinator is responsible for performing clerical, administrative and other duties to assist in the smooth operation of the Conference Planning Department. He/she is also responsible for the finalization and processing of Sales & Catering details for upcoming events.
Responsibilities
- Answer telephone and return calls.
- Input data into Group Rooms Control (GRC) database.
- Open and distribute mail.
- Distribute leads and maintain lead log.
- Control PO’s and check requests.
- Initiate and follow up on leads as directed by the Director Conference Planing.
- Be familiar with banquet menu offerings and pricing.
- Be familiar with hotel function spaces, their capacities and hotel service limitations.
- Maintain Lost Business log.
- Responsible for loading RFP’s (Request for Proposals) that the company has accepted.
- Responsible for daily routing of information to necessary departments.
- Responsible for maintaining RFP log.
