Accounting Manager - Accounts Payable

• Manage the end-to-end AP process, including invoice review, approvals, coding, and payment disbursement.
• Ensure timely and accurate processing of invoices, expense reports, and vendor payments. Monitor and manage AP-related expenses to align with the budget and cost-containment strategies.
• Maintain strong relationships with vendors, resolving discrepancies and payment issues promptly . Oversee the process of new vendor onboarding, and the annual review of previously established vendors.
• Oversee the annual 1099 process- including gathering necessary vendor documentation, assessing the vendors meeting the attributes, generating the reports for upload to the 3^rd party e-filing vendor, etc.
• Supervise and mentor the AP team, providing guidance, training, and performance evaluations. Foster a collaborative team environment focused on continuous improvement.
• Collaborate with internal departments to ensure proper expense allocation and approval workflows.
• Ensure adherence to company policies, procedures, and regulatory requirements. Review and update AP policies and procedures to align with industry best practices.
• Support audits by providing accurate and organized documentation of AP activities.
• Utilize and maintain AP software systems, ensuring data accuracy and efficiency.
• Generate reports and analyze AP metrics to identify trends and opportunities for process improvements.
• Review and maintain vendor contracts to ensure compliance with agreed-upon terms and pricing, especially for essential services like medical supplies, food, and utilities.
• Negotiate favorable terms with vendors to support the organization's financial goals.
• Collaborate with billing teams to reconcile vendor expenses related to resident care and services.
• Ensure that all vendor payments comply with healthcare industry regulations, including Medicare/Medicaid billing and reimbursements.
• Identify areas to reduce costs without compromising vendor relationships or service quality.
• Performs other duties as assigned.

EXPERIENCE/EDUCATION: 

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (preferred).
• Minimum 5 years of experience in accounts payable or finance roles, with at least 2 years in a leadership capacity.
• Experience with multi-entity, multi-location with intercompany accounts, and multi-bank accounts.
• Ability to exercise sound judgement, with a certain level of ambiguity.  Capacity to self-start and self-manage.  
• Experience in the senior care or healthcare industry is preferred but not required.
• Proficiency in accounting software, such as Sage, NetSuite, SAP, or similar platforms.
• Strong organizational, analytical, and problem-solving skills.
• Excellent communication and interpersonal abilities.
• Comfortable training and mentoring staff.
• Knowledge of regulatory compliance and financial best practices.