Admin. Assistant to the Events Coordinator

Title: Administrative Assistant to the Events Coordinator

Reports To: Admissions Manager

SUMMARY OF POSITION, FUNCTION, AND DUTIES

Under the direction of the Events Coordinator, the Events Administrative Assistant is assigned to fulfill the mission of

honoring the Lord Jesus Christ which is to equip students with a love for Christ, a passion to learn, the courage to lead, and a commitment to serve. The school administration may assign additional duties or specify other functions needed as may be appropriate for specific staff posts. The Events Administrative Assistant is responsible for completing various tasks as assigned by the Events Coordinator. A base schedule of 7:30am to 4:00pm with ½ hour off for lunch is assumed Monday through Friday, though flexibility in schedule and workflow are crucial to respond to unforeseen and after-school needs that arise as well as assist at two annual school events per year (Gala and Festival & Auction).

ESSENTIAL JOB QUALIFICATIONS AND REQUIREMENTS

PERSONAL BELIEF & BEHAVIOR

· Must be a born-again Christian whose lifestyle and character demonstrate obedience to God and the Bible and express agreement with the school's doctrinal viewpoints, statement of faith, and Christian lifestyle requirements.

· Must be able to serve as a positive Christian role model to others in the school context.

· Must be able to accept and support the school's core beliefs, statement of faith, and doctrine.

· Must have an understanding of and commitment to SCS's educational objectives and philosophy of education.

· Must possess sufficient biblical knowledge that enables the individual to integrate Scripture into all other job duties assigned, thus imparting to students a biblical worldview position.

· Must faithfully attend a local church whose fundamental beliefs are in agreement with the statement of faith and doctrine of this school.

· Must affirm that he/she believes that working and ministering in this Christian school would be pleasing to God, would be consistent with his/her purpose in life, and would be good stewardship of his/her time, talent, and professional abilities.

· Must enjoy working with young people.

· High performing and enthusiastic individual who enjoys maintaining processes and procedures.

PROFESSIONAL – JOB DUTIES

· Maintain school calendar with use of school event forms.

· Send all donation letters and maintain donor lists.

· Crosstrain on front desk duties to help when needed.

· Data entry as needed.

· Quarterly business directory updates.

· Phone and written communication as needed for all events office functions.

· Assist Events Coordinator with related functions as needed.

· Assist with organization and care of event supplies.

· Assist with all functions of school events as needed.

· Oversee Volunteer of the Month communications.

· Create systems for keeping shared spaces tidy, ensuring the office and storage areas are clean and welcoming.

· Work efficiently to handle logistics and organization of events and meetings.

INDIVIDUAL KNOWLEDGE, SKILLS & ABILITIES

· Great communication skills and responsiveness to all stakeholders including fellow employees, students, and parents.

· Consistently high standards of workmanship should be evident in all work, along with attentiveness to cost-effective solutions.

· Able to work as part of a team.

· Superior attention to detail and high-level organizational skills.

· Available some evenings as needed for event planning. Saturday in February and September is required for event implementation. Availability will be required leading up to the Gala and Festival & Auction.

· Proficient in Excel/Word/Google Docs with the ability to learn OneCause event software.

· Previous experience with RenWeb (FACTS) is a plus.

· Must be able to work independently and have the ability to exercise discretion and judgment of task.

· Ability to prioritize tasks and delegate them when appropriate.

· Excellent oral, written and interpersonal communication skills with demonstrated ability to correspond efficiently.

· Willingness to take ownership for a wide range of responsibilities and create ways to improve own work and ensure quality.

Dress Code: A professional appearance is expected. An SCS school spirit shirt may be worn on Fridays.

Physical Requirements: Working conditions and physical requirements are normal for a general school environment; in addition, the physical ability to lift and move items of up to 25 pounds is desired.

NOTE: Salary indicated on really is not approved by SCS.

Job Types: Full-time, Contract

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Candidate must be willing to undergo a criminal background check.
• Candidate must live in/near Sarasota, FL, U.S.
• Candidate must have experience in event planning.
• Candidate must submit a Sarasota Christian School staff application located on our website at www.sarasotachristian.org, and submit a brief 2-3 paragraph statement of faith.

Work Location: In person