Office Coordinator/Bookkeeper

Organization Overview

Save The River, a member-based, nonprofit environmental organization, has been the “voice for the St. Lawrence River” in the U.S. and Canada since 1978. Save The River’s mission has always been to restore, preserve and protect the ecological integrity of the Upper St. Lawrence River through advocacy, education and research. In 2004, Save The River was designated the Upper St. Lawrence Riverkeeper and became a member of the international Waterkeeper Alliance with the goal of a swimmable, fishable, drinkable River.

Position Summary

The Office Coordinator/Bookkeeper ensures the efficient day-to-day operation of Save The River and provides administrative support to other staff. Additionally, they will be responsible for bookkeeping and daily accounting procedures. They are an integral part of Save The River’s small, professional staff and report directly to the Executive Director.

Duties and Responsibilities

• :
• answering the phone, handling general inquiries and directing all others to appropriate staff
• receiving mail and general email and directing it to appropriate staff
• greeting and assisting visitors in a professional manner and answering general information requests with accurate information while directing more specific requests to appropriate staff
• assisting staff in recordkeeping, filing and ongoing archives project
• monitoring and ordering office supplies
• coordinating maintenance of office equipment and, with Executive Director, its replacement
• maintaining an attractive, professional and functional storefront, and office space for visitors and staff
• :
• assisting the Executive Director in preparation and distribution of meeting calendars, agendas, documents and preparing drafts of meeting minutes for Board of Directors and committee meetings
• assisting the Executive Director with specific projects including attending meetings
• ordering, stocking, tracking inventory and reporting on the sale of Save The River merchandise as well as conducting a physical inventory annually
• working with the Development Director to coordinate all mailings, and to maintain and update Save The River’s membership / donor database
• assisting with event planning, execution and follow-up
• become competent in Salesforce applications
• participating in the hiring process for seasonal interns (posting job description, filing applicants, observe interviews, prepare paperwork for new hires)
• training interns on storefront procedures
• editing publications / mailings when needed
• :
• paying vendor invoices and staff reimbursements
• making weekly bank deposits
• recording all payments and deposits in Quickbooks, and maintaining hard files of these
• reconciling all bank and credit card accounts monthly
• overseeing all insurance needs for STR including payments and annual audits
• preparing monthly reports including profit and loss, balance sheet, and cash flow
• processing bi-weekly employee payroll and paying payroll taxes
• Assisting with the preparation of the annual budget
• Preparing and distributing year end W-2 and 1099 filings
• providing the CPA with records for our year end financial review or audit
• other duties as assigned

Qualifications

• Proven experience as an office manager or in a relevant role.
• Excellent communication and interpersonal skills.
• Knowledge of basic bookkeeping principles and office management systems.
• Excellent organizational skills and ability to work in a team-oriented, multi-task work environment.
• Excellent time management skills to manage office and financial duties, and ability to prioritize high volume workloads and consistently meet deadlines.
• Proficient computer skills with a knowledge of Microsoft Office suite, and Google Office applications
• Familiarity with Quickbooks, Square cash register software and Apple hardware a plus.
• Ability to lift 40lbs.
• Commitment to Save The River’s mission and values.

Work Environment

• Office environment with little travel.
• Occasional evening and weekend work to assist with events.
• Opportunity for professional growth.
• Salary commensurate with experience, plus generous benefits.
• Save The River is an equal opportunity employer.

Job Type: Full-time

Pay: $36,000.00 - $38,000.00 per year

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Health savings account
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Weekends as needed

Experience:

• Bookkeeping: 2 years (Required)

Ability to Commute:

• Clayton, NY 13624 (Required)

Ability to Relocate:

• Clayton, NY 13624: Relocate before starting work (Preferred)

Work Location: In person

Salary : $36,000 - $38,000