Executive Assistant to the Executive Director

Executive Assistant to the Executive Director

We are seeking a highly organized and proactive Executive Assistant to support our Executive Director. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well-organized, flexible, and enjoy the administrative challenges of supporting a nonprofit executive director. This is an in-person position in our Santa Barbara office.

Maximise your chances of a successful application to this job by ensuring your CV and skills are a good match.

Responsibilities :

• Manage and maintain the Executive Director’s schedule, appointments, and travel arrangements.
• Coordinate meetings, including scheduling, agendas, logistics, and materials preparation.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming and outgoing communications on behalf of the Executive Director.
• Assist in the preparation of reports, meeting minutes, and financial data.
• Maintain accurate records and files, both electronic and physical, ensuring confidentiality.
• Conduct research and compile data to prepare documents and presentations as needed.
• Act as the point of contact between the Executive Director and internal / external stakeholders.
• Assist in fundraising activities and event planning, including logistics and coordination.
• Perform other administrative duties and special projects as assigned.

Requirements :

• Proven experience as an executive assistant or similar administrative role, preferably supporting senior-level executives or nonprofit leadership.
• Strong organizational and time management skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office management software.
• Attention to detail and problem-solving skills.
• Discretion and confidentiality in handling sensitive information.
• Knowledge of nonprofit operations and familiarity with fundraising processes is a plus.
• Bachelor’s degree in Business Administration, Nonprofit Management, or a related field is preferred.
• Must have own working transportation with liability insurance to conduct job-related travel.
• Must satisfactorily pass the company’s background, DMV and reference check.
• Must meet insurance carrier’s requirements for approval to drive.

How to Apply : Interested candidates should submit their resume, a list of three professional references, and a cover letter detailing their relevant experience and why they are passionate about supporting our mission to hr@ null sbnbcc.org. If we feel you are a good match for the position we will contact you to schedule an interview. We look forward to reviewing your application!

All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, sexual orientation, political affiliation or beliefs, sex, age, physical handicap, medical condition, marital status or pregnancy (as those terms are defined by the California Fair Employment and Housing Act — Government Code Section 12900-12996), except where such discrimination is based on a bona fide occupational qualification.

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