What are the responsibilities and job description for the Administrative Assistant / Office Manager position at Scarab Digital?
WHO WE ARE
We're not just any content creation and motion picture equipment rental company; we're Scarab Digital, a creative powerhouse of innovation in digital production. Born from a desire to do things differently and strive to exceed creative and technological expectations, we've made our mark by transforming the visual storytelling landscape in the design of screen graphics, immersive virtual production experiences, and so much more.
Our one-stop-shop approach, combining creativity with cutting-edge technology, has established us as a go-to partner for productions seeking to create compelling, visually stunning content.
WHO WE ARE LOOKING FOR
We seek individuals ready to live “above themselves,” embodying our core principles and contributing to our dynamic environment. Scarab Digital could be the right place for you if you align with these principles:
Accountability: See It, Own It, Solve It, Do It. Become part of the solution.
Proactivity: Act now and always ask, "What else can I do?"
Excellence: Reject average and take personal ownership with pride.
Respect: For others and their feelings, showing others that you care.
Continuous Improvement: Ask for feedback by asking, "What coaching do you have for me?" and "What can I do better?"
If these principles resonate with you and you're ready to surpass average, let's see if you are the fit we seek. Your honesty in assessing your fit with our culture is crucial for your career and our company's success.
ROLE SUMMARY
Scarab Digital is seeking a versatile Office Manager and Executive Support Coordinator to be the organizational cornerstone of our dynamic team. This role is perfect for a proactive multitasker who thrives in managing office environments and providing top-tier administrative support to senior management, including the President.
WHAT YOU WILL DO
- Manage daily office operations, ensuring a welcoming and efficient workplace.
- Act as the first point of contact for the company, embodying our culture and values in all interactions.
- Provide comprehensive administrative support to the President and senior managers, including managing schedules, coordinating meetings, and handling confidential communications.
- Assist in HR and finance tasks, supporting the smooth operation of these critical departments.
- Oversee the maintenance of office supplies, kitchen, and communal areas, ensuring they are in excellent condition.
- Facilitate internal communication, acting as a liaison between staff and senior management.
- Organize and support company events and meetings.
- Handle sensitive and confidential information with discretion.
TO BE AN ALL-STAR
- Proven experience in office management, executive support roles, or industry experience.
- Exceptional organizational and multitasking skills, with a keen eye for detail.
- Strong interpersonal and communication abilities, with a flair for creating a positive office atmosphere.
- Independent worker who can take initiative and manage projects with minimal supervision.
- Familiarity with HR and finance basics, and ability to provide support across departments.
- Proficiency in office software and administrative tools.
WHY WORK HERE
- You’ll collaborate with a company at the forefront of digital production.
- You’ll thrive in a workspace that values creativity, dynamism, and groundbreaking ideas.
- You’ll embark on a professional growth and leadership development journey in an environment that celebrates innovation.
- A chance to grow professionally and significantly impact our team and operations.
Salary : $29 - $41
