Accounts Receivable Specialist

POSITION SUMMARY:

The Accounts Receivable Billing Coordinator is responsible for timely processing all receivable invoice tasks assigned by the Accounting Team Lead or Accounting Manager. The coordinator will work closely with the other AR Billing team members to ensure all receivable accounting activities are generally accepted by accounting principles and consistent with established policies and procedures.

DUTIES AND RESPONSIBILITIES:

• Process all client invoices by matching invoices precisely to billing instructions, primarily focusing on all contract and sales quote billing-related transactions or maintenance billing.
• Communicates with various departments throughout the organization to maintain accurate billing processes and procedures.
• Responsible for reporting any questionable client-related data within the assigned accounting tasks, financial system, or other data resources to the Accounting Team Lead.
• Responsible for maintaining high accuracy in coding, filing, and documenting all receivable transactions.
• Ability to answer all client inquiries related to the content of the invoices.
• Follow up on the client's accounts payable balances that are past due.
• Obtains approval of invoices by proper management when required.
• Assists the Accounts Receivable Coordinator in generating monthly client statements.
• Assists the Accounts Receivable Coordinator in receiving, sorting, and depositing checks.
• Responsible for updating all inbound receipts to the TMS billing task and/or Accura financial system.
• Ensures strict confidentiality of financial records.
• Complies with all approved procedures, directives and guidelines.
• Performs other duties as assigned.

Education Required:

Bachelor’s Degree in Accounting, Finance, or a related field is preferred. Must at least have an Associate’s Degree.

Experience Required:

A minimum of three years of accounting experience with knowledge of Excel and Word is desirable.

Skills Required:

• Excellent mathematical thinking skills.
• Ability to work effectively and independently
• Excellent communication, interpersonal, and organizational skills.
• Ability to handle multiple tasks, define priorities and respond accordingly.
• The ability to work in a fast-paced environment.
• Must possess excellent attention to detail.
• Strong computer skills, including MS Excel, Accura (Large business accounting/inventory management software), and TMS.

Travel Required:

No