Bookkeeper/Director of Business Services Assistant

The School District of Waupaca is seeking a Bookkeeper/Director of Business Services Assistant to join our Comet family. This position contributes to the efficient operation of the Business Services Office and is an integral part of the District Office team. The successful candidate is someone who pays great attention to detail, is energetic, empathetic, and a reliable person of character.

PERFORMANCE RESPONSIBILITIES INCLUDE:
1) Administrative assistant to the Director of Business Services.
2) Maintain forms and information for staff required by the business office.
3) Process and submit the required DPI reporting.
4) Files and maintains Medicaid financial reports.
5) Maintain district financial software access and permissions.
6) Assist Director of Business Services with budget development.
7) Input district budget information into financial software.
8) Maintain, receipt, and enter all district revenues into financial software.
9) Reconcile all funds and bank accounts every month.
10) Maintain and ensure monthly cash reconciliation following the auditors.
11) Gather all required information for auditors.
12) Make daily bank deposits.
13) Maintain confidentiality.
14) Assist in the preparation of monthly financial reports for the School Board.
15) Keep district office files organized and updated, per DPI records retention regulations, including purging outdated information.
16) Administer district financial software.
17) Responsible for all district journal entries.
18) Responsible for ensuring grants are accurate, compliant, and submitted to DPI to claim funds.
19) Manage district student activity and donation accounts. (Fund 21)
20) Enter and track all tax levy dollars, ensuring all funds are received.
21) Responsible for collecting, maintaining, and filing all vendor contracts and agreements.
22) Maintain all forms for staff needed in the business office.
23) Perform other duties as assigned.

Work hours are Monday through Friday, 7:30 a.m. to 4:00 p.m.; and this position reports to the Director of Business Services. The District offers a competitive starting wage, based on experience, with full benefits.

Qualifications Desired:
- High School Diploma, Associate's and/or Bachelor’s degree in related areas of concern.
- Coursework and/or experience with current technological practices.
- Demonstrated aptitude or competence for assigned responsibilities.
- Good communication skills.
- Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Candidate Requirements:
- Cover Letter
- Resume
- Letters of Recommendation

The School District of Waupaca Board of Education does not discriminate on the basis of the Protected Classes of race, color, national origin, age, sex (including transgender status, change of sex, sexual orientation, or gender identity), pregnancy, creed or religion, genetic information, handicap or disability, marital status, citizenship status, veteran status, military service (as defined in Sec. 111.32, Wis. Stats.), ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other characteristic protected by law in its employment practices.

To learn more about the School District of Waupaca, please visit the Employment Opportunities section of our website: https://www.waupaca.k12.wi.us/district/employment-opportunities.cfm

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Application Question(s):

• Please list skills, experiences, and/or certifications you possess related to this position.
• Why are you interested in this position?
• Please list specific computer applications with which you are proficient.
• Briefly comment on your ability to interact and communicate with others.
• Describe how you have improved your professional skills within the past two years.
• Briefly describe any special skills/abilities not indicated above.

Work Location: In person