Nonprofit Executive Assistant

Job Description

Job Description

Scion Nonprofit Staffing has launched a search for an Interim Nonprofit Executive Assistant for our partner, a well-known nonprofit organization located in San Francisco, CA !

This role is perfect for an experienced Executive Assistant and self-starter seeking a collaborative, supportive, and impactful workplace. This exciting opportunity allows you to make a meaningful difference while helping streamline administrative operations and supporting leadership. The ideal professional is proactive, detail-oriented, highly organized, and ready to hit the ground running in a fast-paced environment.

PERKS

Full-time interim position starting immediately

A convenient 9 amâ??5 pm work schedule

Laid-back, business-casual work culture

Contribute to an incredible mission-driven organization focused on equity and community impact

This position is onsite in San Francisco, CA, with opportunities to support leadership at the organizational level

RESPONSIBILITIES

Provide administrative and operational support to the Executive Director and leadership team

Coordinate company-wide calendars, including board-related scheduling, key leadership deadlines, and compliance tracking

Set up and maintain contact lists and create clear instructions on managing office systems, such as the phone system

Assist in meeting preparation, including scheduling, drafting agendas, and taking minutes

Develop and manage spreadsheets for compliance tracking for all employees across multiple locations

Conduct interviews with leadership to identify key deadlines and help consolidate these into a central system

Create and manage processes that improve office organization and communication flow

Proactively anticipate needs and complete administrative tasks to reduce the Executive Directorâ?™s workload

Draft professional correspondence and maintain a high level of confidentiality and professionalism

Troubleshoot and support technical issues as needed

Assist with special projects and ad hoc administrative duties

QUALIFICATIONS

Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and other office tools

Extensive experience in executive-level administrative roles, preferably within nonprofit organizations

Strong organizational skills, attention to detail, and ability to create and implement new processes

Proactive communication skills with a proven ability to follow through on tasks and deadlines

Demonstrated ability to handle sensitive information with discretion and professionalism

Experience with calendar management, compliance tracking, and process improvement

Knowledge of technical tools such as Zoom, Teams and familiarity with managing phone systems is a plus

Advanced problem-solving skills, flexibility, and the ability to thrive in a dynamic environment

DESIRED ATTRIBUTES

Proactive Communication : Ability to provide timely updates and maintain clear, consistent communication

Organization and Execution : Strong attention to detail, ability to manage competing priorities, and a knack for implementing systems that ensure nothing falls through the cracks

Professionalism : Skilled in crafting polished emails and correspondence that reflect the organizationâ?™s mission and tone

Adaptability and Leadership Support : A proven track record of supporting leadership effectively by anticipating needs and creating structure in a high-pressure environment

Problem-Solving Orientation : Experience identifying bottlenecks and proactively implementing solutions to ensure operational efficiency

COMPENSATION AND BENEFITS

This position offers a competitive hourly pay rate of  $50â??$55 / hr., dependent on experience. Benefits include health, dental, vision, and additional perks after 30 days of employment.

HOW TO APPLY

For immediate consideration, please submit your resume here!

ABOUT OUR FIRM Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the  Forbes  lists of the Best Recruitment Firms  and  the Best Executive Search Firms in America. Additionally, Scion has been recognized as a  ClearlyRated  Best of Staffing firm as well as a top recruitment firm by  The Business Times . Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction-based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.

Company Description

Our Mission

It is our mission to diligently provide the nation’s best staffing and executive search services, guided by socially conscious business practices. At Scion, we lead by example, consistently promoting operational excellence; delivering employee and client satisfaction; upholding professional ethics; celebrating diversity, equity, and inclusion; and fostering the true potential of our industry.

Our Name

Scion Staffing takes its name from a scion : the portion of a plant which, when attached to a new foundation, can grow new life. With great care, we strategically place new talent to empower organizational growth.

Our Values

DIVERSITY, EQUITY, & INCLUSION

We believe diverse teams are more than a strength; they are essential for success. We aim to be proactive in our work to ensure that our application, interview, and hiring processes are inclusive, equitable, and beneficial for all. We practice and promote these values throughout our firm and externally in the partnerships and connections we intentionally create.

INTEGRITY & ETHICS

We do the right thing. We listen empathically to our candidates, clients, staff, and partners. We communicate honestly, with kindness and respect, and we deliver on our commitments.

SERVICE EXCELLENCE

We are committed to excellence in everything we do, striving to deliver lasting value to our clients, candidates, partners, and staff.

LEARNING & INNOVATION

We continually refine our services, processes, communication, and operational systems and structures, utilizing ever-evolving technological tools to empower our far-reaching impact and growth. We are humble and embrace individual professional development opportunities to strengthen our company from within.

PASSION

We take pride in empowering our clients’ strategic hiring goals and connecting extraordinary candidates to new career pathways. We celebrate the opportunity to uplift and improve the futures of individuals and organizations alike.

TEAMWORK & POSITIVITY

We are committed to providing value and inspiring others through our work. We believe empathy and positivity fuel effective collaboration. We hold these core values and leverage them at all levels of our organization. Together, we succeed.

Company Description

Our Mission It is our mission to diligently provide the nation’s best staffing and executive search services, guided by socially conscious business practices. At Scion, we lead by example, consistently promoting operational excellence; delivering employee and client satisfaction; upholding professional ethics; celebrating diversity, equity, and inclusion; and fostering the true potential of our industry. Our Name Scion Staffing takes its name from a scion : the portion of a plant which, when attached to a new foundation, can grow new life. With great care, we strategically place new talent to empower organizational growth. Our Values DIVERSITY, EQUITY, & INCLUSION We believe diverse teams are more than a strength; they are essential for success. We aim to be proactive in our work to ensure that our application, interview, and hiring processes are inclusive, equitable, and beneficial for all. We practice and promote these values throughout our firm and externally in the partnerships and connections we intentionally create. INTEGRITY & ETHICS We do the right thing. We listen empathically to our candidates, clients, staff, and partners. We communicate honestly, with kindness and respect, and we deliver on our commitments. SERVICE EXCELLENCE We are committed to excellence in everything we do, striving to deliver lasting value to our clients, candidates, partners, and staff. LEARNING & INNOVATION We continually refine our services, processes, communication, and operational systems and structures, utilizing ever-evolving technological tools to empower our far-reaching impact and growth. We are humble and embrace individual professional development opportunities to strengthen our company from within. PASSION We take pride in empowering our clients’ strategic hiring goals and connecting extraordinary candidates to new career pathways. We celebrate the opportunity to uplift and improve the futures of individuals and organizations alike. TEAMWORK & POSITIVITY We are committed to providing value and inspiring others through our work. We believe empathy and positivity fuel effective collaboration. We hold these core values and leverage them at all levels of our organization. Together, we succeed.

Salary : $50 - $55