What are the responsibilities and job description for the Accounts Payable Associate position at Sea Colony - Bethany Beach, DE?
Position Summary:
The Accounts Payable Associate will work with the Senior Property Accountant using a third party, web-based invoice management and payment system which integrates into the Company’s accounts payable sub ledgers, maintaining vendor records in multiple software packages for multiple portfolios of Homeowners Associations. The general purpose of this position is to provide Accounts Payable related administrative assistance.
- Sorts and distributes mail
- Date stamps invoices and logs
- Completes end of day closings as required
- Inputs codes for all payable invoices
- Computes lessons report and investigates discrepancies
- Processes weekly vendor and independent contractor checks
- Files posted and paid invoices
- Reconciles credit card accounts, statements, and receipts
- Reconciles monthly vendor statements
- Manages and reconciles petty cash
- Compiles and maintains credit applications for vendors
- Maintains vendor files
- Replenishes and orders postage for the postage machine
- Monitors, maintains, and replenishes office supplies
- Maintains licenses, leases, and contracts
- Files annual 1099 reports
- Run/review AP aging report weekly
- AP Positive Pay
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and safely. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please speak to your supervisor if you feel that you require accommodation.
- Ability to read and speak English may be required in order to perform the duties of the job (e.g. the associates may be required to communicate with English speaking customers or co-workers, the manuals for the equipment the associates may use are in English).
- Knowledge of Microsoft Office applications.
- Knowledge of property management and CINC software.
The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.