What are the responsibilities and job description for the Executive/Personal Assistant position at Search Services?
Our successful investment client is seeking a highly organized and proactive Executive/Personal Assistant to support a key executive at the firm. The ideal candidate will ensure that personal and professional obligations are seamlessly managed. Responsibilities also include overseeing the day-to-day operations of the Houston office, ensuring a smooth and efficient work environment.
Key Responsibilities
Key Responsibilities
- Manage complex calendars, scheduling meetings, travel, and personal appointments
- Handle travel arrangements for business and personal trips, ensuring seamless logistics
- Serve as a liaison between the executive and internal/external stakeholders, maintaining professionalism and confidentiality
- Assist with event planning, both professional and personal, including team offsites and client entertainment
- Anticipate needs and handle personal errands to make daily life more efficient
- Oversee the setup and ongoing management of the new Houston office, ensuring smooth day-to-day operations
- Maintain office supplies, coordinate vendor services, and manage facilities-related needs.
- Handle invoices, expense reports, and document preparation (Word, Excel, PowerPoint)
- Organize and maintain confidential files and records
- Act as the point of contact for office service providers, ensuring timely and professional support
- Assist in planning client meetings, team gatherings, and business functions
- Highly organized and detail-oriented, with the ability to manage multiple priorities
- A problem solver who thrives in fast-moving, high-pressure environments
- Trustworthy and discreet, able to handle sensitive information with confidentiality
- Flexible and adaptable
- Tech-savvy, with strong proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Bachelor’s degree
- 5 years of experience in a similar role supporting executives or high-net-worth individuals
- Strong communication and interpersonal skills
- Ability to work independently while also collaborating with the broader team
- Experience managing both professional and personal responsibilities for a senior executive
