Administrative Assistant

About Us:

Seck & Associates is a boutique law firm dedicated to helping businesses navigate change. We specialize in tech startups, corporate finance, M&A, and business growth, providing high-level legal services to clients across various industries. We are looking for an organized and detail-oriented Administrative Assistant to support our busy law firm, ensuring seamless client interactions and efficient office operations.

Job Summary:

The Administrative Assistant will play a critical role in supporting the firm’s attorneys by handling phone calls, scheduling, client intake, and onboarding. This role requires a professional demeanor, excellent communication skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Phone Management: Answer and direct incoming calls professionally, screen potential clients, and take detailed messages as needed.
• Calendar Coordination: Manage a busy attorney’s calendar, scheduling meetings, court dates, and client appointments while ensuring minimal conflicts.
• Client Intake & Screening: Handle the initial client intake process, collect necessary information, and assess potential client fit based on firm criteria.
• Client Onboarding: Assist new clients with completing necessary paperwork, setting up initial consultations, and ensuring a smooth transition into the firm.
• Administrative Support: Maintain client records, draft correspondence, and provide general office support to attorneys and staff.
• Confidentiality & Compliance: Maintain strict confidentiality of client information and ensure compliance with firm policies.

Qualifications:

• Previous experience as an administrative assistant, legal assistant, or office coordinator (preferably in a law firm).
• Strong organizational skills with the ability to prioritize and multitask.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) and experience with legal practice management software is a plus.
• Ability to handle sensitive information with discretion and professionalism.

Compensation & Benefits:

• Competitive salary based on experience.
• Hybrid work flexibility (where applicable).
• 401(k) match and partial health coverage.
• Generous vacation policy.

How to Apply:

If you are a proactive, detail-oriented professional who thrives in a dynamic environment, we’d love to hear from you! Please submit your resume and a brief cover letter detailing your experience and qualifications.