Securitas Technology Corporations is a division of Securitas AB, the largest protective services provider in the world with over 370,000 Securitas Heroes across the world.
Securitas Technology is a leading, global provider of integrated security and facility solutions that contain best-in-class products and award-winning services for an organization's unique needs. Securitas Technology security solutions include product and service outsourcing that integrate cross-disciplinary functions into comprehensive technology-centered customer solutions on a cloud-based platform spanning hardware and software capabilities.
POSITION SUMMARY
A Proposal Specialist will collaborate with the sales team to organize and facilitate the complete proposal response process on assigned opportunities. Work to coordinate the layout and design of proposal. Take the lead in formatting and preparing final setup for print or online submission; organize the proposal quality check; lead the assembly process; and arrange for delivery. Complete specific forms to be included in proposals. The Proposal Coordinator facilitates all aspects of the response process, including working with other departments including costing, technology solutions, legal, human resources, operations, IT, safety and others.
ESSENTIAL FUNCTIONS
Proposal Preparation
Reads, understands and analyzes the request for proposal (RFP) document; understands and tracks requirements for deliverables and forms, provides assistance with special bid response forms and with obtaining approvals and executive signatures as needed.
- Determines requirements regarding proposal organization; number of volumes, copies and tabs required. Determine who will receive final copies (internal and external).
- Address any special requirements; special paper, email proposal in lieu of mailing, etc.
- Prepares work area with supplies.
Support
Stays informed of all issues and developments related to assigned proposals, such as amendments and changes to due date, etc.Management of bid response teams tasks and timeline to ensure that deadlines are metGather information from subject matter experts (SMEs) and bid partners for inclusion in proposalsFormal RFP and solicitation response, including point by point responses where requiredResponds to special requests for references, project performance, insurance requirements, VAR letters, resumes, project plans, legal review of contract terms, and anything thats not covered in the standard proposal packageAssist with pre-qualification requestsAssist with response to certificate of insurance (COI) requestsOrganization
Monitors and helps maintain company literature, brochures, forms and annual reports in SharePoint Proposal LibraryPlans layout of proposal. Create and produce all proposal binder and tabs, as applicableOrders insert materials such as annual reports, manuals and other documents used as attachments / exhibitsPlans delivery of the proposal with account managerConsistently works within the SharePoint and Teams workspaces for ongoing projectsFinal Production
Assists in merging graphics and performing final formattingPerforms a quality check of all the final proposal copiesPDF packaging for electronic delivery, including document merging and bookmark creation.Prepares box labels in accordance with RFP requirements, create CD labels and burn CDs as appropriate, prints, assembles, packages and ships proposalsOn-line submission of bid responses with Ariba and other vendor selected portalsPerforms final checklist review of responseJob Requirements :
Associate degree, or equivalent work experienceDetail-orientedStrong organizational skills (section organization, document organization, and team organization)Knowledge of Salesforce.com suggestedVery strong MS Office skills required (Word, Excel, PowerPoint and Outlook)Knowledge of mapping software and MS Visio a strong plus, not requiredTyping proficiency : 40 words per minuteWillingness and ability to learn new software as neededStrong analytical and problem-solving skillsStrong written and verbal communications skills, written / grammar skills especially importantAbility to maintain a positive attitude and professional demeanor under pressureAbility to work well with people of varying backgrounds, disciplines, personalitiesAbility to maintain flexible attitude, and value team member contributionsAbility to meet strict customer deadlinesAbility to multi-taskAbility to work both independently and as part of a teamExperience working as part of a proposal or project teamExperience working on large proposals, bids, RFPsExperience working in a professional office environmentSES offers comprehensive benefits including :
Highly competitive salaryCompany trainingMedical, Dental, Vision, and Life InsuranceCompany Paid Short Term and Long-Term Disability401K with 60% Match up to 6% of salaryPaid vacation, holiday and sick timeEducational AssistanceExceptional growth opportunitiesWide variety of employee discounts on travel, equipment, and more!We are a nationwide provider of security solutions, and an equal opportunity employer committed to a diverse workforce. Our core values of Integrity, Vigilance and Helpfulness are proudly demonstrated daily by our employees to our customers and the communities we service.
