What are the responsibilities and job description for the Accounts Payable Coordinator position at Securitas Technology?
Securitas Technology, part of Securitas, is a world-leading provider of integrated security solutions that protect, connect, and optimize businesses of all types and sizes. More than 13,000 colleagues in 40 countries are focused daily on our purpose to help make your world a safer place and our commitment to deliver an unparalleled client experience. With clients at the heart of all we do, our people, knowledge, and technology power our connected ecosystem of health, safety and security solutions and services.
Duties include processing invoices for payment including verifying appropriate approval levels and appropriately entering general ledger codes, vendor correspondence, and resolving aged invoices and receipts. Additional duties include building and maintaining active and constructive relationships with vendors and internal business partners to resolve open current issues on a timely basis, review of vendor disputes and aged items, and accurately input vendor contact and payment information. The ability to timely and accurately enter data is a requirement of success in this position.
Essential Functions
Duties include processing invoices for payment including verifying appropriate approval levels and appropriately entering general ledger codes, vendor correspondence, and resolving aged invoices and receipts. Additional duties include building and maintaining active and constructive relationships with vendors and internal business partners to resolve open current issues on a timely basis, review of vendor disputes and aged items, and accurately input vendor contact and payment information. The ability to timely and accurately enter data is a requirement of success in this position.
Essential Functions
- Process invoices within ERP system(s) for the US or Canada
- Follow proper approval authority as described on AP Transaction Approval documentation
- Respond to internal and external customer inquiries orally and in writing
- Responsible for AP functions, such as invoice processing
- Follow up on invoice process issues for resolution, vendor statements, and general AP inquiries
- Route department emails as assigned
- For assignments with payment processing, assist with returned checks and voids
- Responsible for electronic filing and retrieval of invoices
- Work on special projects as needed
- For assignments with Vendor Master data, accurately input supplier master data changes
- In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Associates are required to notify superiors upon becoming aware of unsafe working conditions.
- Additional duties may be assigned, and functions may be modified, according to business necessity
- All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.
- Ability to process high volume transactions timely and accurately
- Go-getter attitude
- Ability to prioritize and multi-task in a fast-paced environment
- Strong work ethic and a self-starter
- Proficiency with Microsoft suite (Knowledge of Microsoft Excel preferred
- 0-2 years of Accounts Payable experience
- Associate’s degree in Accounting or related field preferred or equivalent
