Financial Assistant

Position Purpose:

The purpose of this position is to manage and resolve invoicing issues and maintain smooth communication between vendors, procurement teams, and the Accounts Payable (A/P) team. The role ensures timely resolution of blocked invoices, monitors aged invoices and open purchase orders (POs), and supports vendors in resolving issues related to Ariba submissions. The position helps optimize procurement processes, ensures efficient payment processing, and contributes to the management of vendor setups and PO closures.

Position Responsibilities:

• Review and resolve blocked invoice reports to ensure accurate and timely payments.
• Facilitate communication between purchase requisitions, buyers, and vendors to resolve any discrepancies or issues.
• Collaborate with the central A/P team to ensure issues are resolved for timely payments.
• Present data and reports on aged invoices, open POs, and blocked invoices.
• Provide support and training to vendors on Ariba, help with escalations, and resolve submittal issues.
• Review open requisitions that are held up due to missing PO conversions and follow up with the procurement team to resolve.
• Support the onboarding and follow-through process for setting up new vendors.
• Monitor aged open commitments and ensure timely closures of POs by following up on inactive commitments.

Skills Requirements:

• Strong understanding of Accounts Payable processes, including invoicing, purchase orders, and payment cycles.
• Proficiency in Ariba or similar procurement systems, with the ability to assist vendors and resolve submission issues.
• Excellent communication skills to facilitate coordination between vendors, procurement teams, and A/P.
• Analytical skills to review and resolve blocked invoices and aged open POs.
• Ability to present data clearly and generate reports on invoices, POs, and other procurement-related activities.
• Strong attention to detail and organizational skills to ensure the timely resolution of issues and follow-up on outstanding commitments.
• Knowledge of procurement processes, vendor management, and supporting systems.
• Proficiency in Microsoft Excel or other data management tools for tracking and reporting.