What are the responsibilities and job description for the Office Assistant position at Selectemp?
Administrative Assistant
A long standing and highly regarded, not-for-profit, charitable organization that specializes in Mental Health Service Provision is seeking an Administrative Assistant!
Need help applying? Call us at 541-746-6200!
Duties and Responsibilities for Administrative Assistant
Open and / or close office daily
Answer phones and direct calls
Receive and direct visitors, staff, and participants
Implement reception policies and procedures
Process incoming mail
Receive payments and maintain daily cash log
Track receipt and distribution of participant checks
Schedule appointments for assigned programs
Cancel and reschedule appointments for absent staff
Skills and Qualifications for Administrative Assistant
Essential characteristics and skills :
Strong interpersonal and communication skills
Professional, friendly and comfortable engaging with visitors / clients by phone and in-person
Demonstrated skills working with Microsoft apps especially Word, Excel, Outlook and comparable Google Workspace apps
Comfortable seeking assistance from and regularly engaging with their supervisor
Self-aware
Able to anticipate and assist with needs of visitors / clients and co-workers
Quick learner
Able to multi-task and complete multi-step procedures correctly with interruptions
Can self-direct and work independently while following established policies and procedures
Excellent attention to detail
Enjoys co-working and collaborating with team members
When interacting with a distressed / agitated visitor (in-person or by-phone) :
Knows how not to take it personally
Can maintain professional and courteous demeanor
Rebound easily
Other Important Skills / Experience :
Prior experience working in reception or high-demand public facing work environment
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