What are the responsibilities and job description for the HR and Admin Specialist position at SELF - Support for Early Learning & Families?
Support for Early Learning & Families (SELF) seeks an experienced, flexible, and detail oriented HR Admin Specialist. This is a part-time, temporary, non-exempt position reporting directly to the HR Manager. This position is based in Vancouver, WA
Who is SELF?
Support for Early Learning & Families (SELF) is a nonprofit organization founded in response to the question, “How can we work to improve opportunities for our community’s children?” This question is at the heart of the work that we do.
SELF Mission:
Support for Early Learning and Families (SELF) convenes and mobilizes partners and stakeholders throughout Southwest Washington to promote community awareness and advocacy for early learning, kindergarten readiness and school success for all children.
We work in partnership with the Educational Service District (ESD) 112 to staff and facilitate numerous childcare centers in the southwest Washington area. Our programs are designed to support children at ages ranging from birth, to preschool, to school age. We have program types to support children of all backgrounds and needs. We pride ourselves on fostering a community that helps our mission by helping each other.
Job Title: HR and Admin Specialist
Employment Status: Temporary – up to 15 hours per week for approximately 90-120 days
FLSA Status: Non-Exempt
Reports to: HR Manager
Supervises: N/A
Benefits:
Employees are eligible for:
- Paid Sick Leave Accrual
- Employee Assistance Program
- Quarterly employee discount pass to Columbia Sportswear
General Description of Position:
The HR Specialist is responsible for assisting both the Human Resources Manager and Finance Manager with routine HR tasks and administrative processes. This Specialist will support the entire employment lifecycle, including by not limited to data entry and reporting, benefits management, expense reports, human resources information system support, email and timekeeping access, and supporting the onboarding of new employees.
Qualifications and Skills:
- Associate degree in human resources, finance, or a related field with 2 years’ experience of office management.
- In lieu of associate degree, combination of equivalent and relevant work experience.
- Excellent customer service, interpersonal, and diplomatic skills.
- Excellent written and verbal communication skills.
- Ability to work comfortably with quickly shifting priorities and interruptions. Possess a strong ability to maintain an orderly office environment and remain focused and good natured under pressure.
- Experience working in an office environment utilizing Microsoft Office Suite (including Microsoft Excel), printers, and telephone systems.
- Experience with and commitment to serving a diverse population.
- Successful completion of a portable background check and clearance through the Department of Children Youth and Families.
- Experience working within a non-profit organization a plus.
- The ability to maintain integrity with a high level of autonomy.
- Demonstrates integrity and discretion when handling confidential information.
- Ability to multi-task and use phone and email as primary means of communication.
Essential Functions
- Work in collaboration with the HR Manager and HR team members to support the recruiting and onboarding process for new employees, as needed.
- Maintain employment data and personnel files in human resources information system (HRIS) database.
- Respond to employee inquiries in a timely manner.
- Work in collaboration with the Finance Manager to assist with bimonthly payroll processes, as requested.
- Run regular and on-demand reports and share with appropriate parties. Reports include training, retention, new hire, etc.
- Responsible for collecting and reviewing staff expense reports.
- Assist with maintaining spreadsheets and HRIS for required staff training and certifications. Provide timely and effective communications to staff members.
- Maintain competence of MERIT database and help support staff to navigate this system.
- Provide technical assistance to employees, helping reset passwords, profiles, etc.
- Attend meetings both virtually and in-person.
- Other duties as assigned.
Working Conditions/Physical Environment
- Office environment with the opportunity to partially remote work capabilities.
- Flexible schedule between 9:00am to 6:00pm.
- Reliable attendance during scheduled work hours.
Support for Early Learning and Families (SELF) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, creed, religion, sex, sexual orientation, gender identity or expression, national origin, marital status, registered domestic partner status, age, genetic information, disability, or because he or she is a protected veteran, or any other consideration made unlawful by