Job Description
Job Description
Overview
Summary :
Under the supervision of the Director of Development Purchasing, the employee will be responsible for performing specialized duties that contain both reporting / tracking and purchasing functions. Maintain documentation, project files, specifications, submittals, schedules, and vendor records; perform a variety of clerical duties related to the purchasing & reporting of supplies, equipment, materials, and services for Hard Rock International and Seminole Gaming’s construction & renovation projects, including any other entity / project in support of the Director of Development Purchasing.
Responsibilities
Essential Duties and Responsibilities :
- Data entry and buyer support.
- Assist in item library creation and implement training for new software and SOPs.
- Manage project documentation. Check order system for open orders. Assist in order close out.
- Provide analysis of order tracking to ensure construction delivery schedule is met.
- Spreadsheet creation and maintenance.
- Create templates, charts, reports in support of the department using advanced software functions.
- Issue requisitions on a need by basis and set-up vendors using a variety of software programs.
- Upload and distribute order logs, quotes, purchase order records to stakeholders using email or shareware programs.
- Create meeting agendas and meeting notes.
- Assist buying team with email handling, payables, vendor communications and workflow status.
- Maintains current knowledge of purchasing policies and procedures, quotations, different types of purchase orders, vendor confidentiality, etc.
- Performs other duties and responsibilities as assigned.
- Must adhere to the Seminole Hard Rock Support Services Policies and Procedures.
- Demonstrate actions and behaviors that reinforce the Company’s mission, “Unconquered Vision, Unparalleled Service, Unlimited Future,” and values of Fast, Fun, Friendly, Fresh, and Focused in all we do
- Exhibit conduct in accordance with all company and departmental policies and procedures.
Qualifications
Qualifications :
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The employee must have organizational and time management skills and be able to work independently and prioritize daily work. Employee must also be detail-oriented paying close attention to detail. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Bachelor’s degree and / or equivalent experience preferred.Minimum two year of construction / hospitality / procurement coordination or record keeping.Strong Microsoft Office skills including Word and Excel.Ability to add, multiply, divide, and calculate weighted averages and percentages.Personable and ready to offer quality service to staff, suppliers, contractors, and stakeholders.Must have a general understanding of procurement processes along with the ability to read and interpret product specifications & schematic documents.Strong organizational and time management skills, ability to multi-task, retain & handle large amounts of data while being detail oriented and ensuring accuracy.Ability to format spreadsheets with pivot tables, formulas, filters, calculations and use keyboard shortcuts to process large quantities of data relevant to business tasks.Proficient with computers and software. Possesses the ability to quickly comprehend the wide variety of software / shareware used by the company.Background checks may include, but are not limited to :Criminal Background CheckDrug ScreenCommitment to routinely go above and beyond in the accomplishment of position responsibilities to play a role in the achievement of organizational goals.Able to work productively independently and as part of a team.Ability to anticipate situations, tools needed, and obstacles through critical thinking and review of data.Must project a professional appearance.Ability to read and understand all applicable policies and procedures.Must be able to complete standard forms and reports.Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.Must be able to communicate effectively in English both spoken and written, with stakeholders and associates, specific to position duties and responsibilities.Work Environment :
Duties and responsibilities are typically performed in a professional office setting, but there may be times when you will need to be in operating areas. In these areas, you may be exposed to environmental factors including, but not limited to, secondhand smoke and excessive noise.While performing the duties of this job, the employee is frequently required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms, talk or hear; and taste or smell. The employee must frequently lift and / or move up to 50 pounds. Specific vision abilities required by this job include close, distance, color, peripheral vision, depth perception, and ability to adjust focus.Disclaimer
While this is intended to be an accurate reflection of the current job, management reserves the right to revise the current job or to require that other or different tasks be performed when circumstances change, (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).
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