Manager, Facilities Business Operations

Are you ready to grow your career in a diverse learning environment and make an impact in changing the lives of our students? Seminole State College of Florida has a great opportunity to join our growing team of diverse faculty and staff!

We offer competitive pay with a beginning salary of $50, 448 commensurate with education and experience exceed the required qualifications, plus an attractive total rewards package including:

• Flexible work options with a 37.5 hour work week and generous paid time off (holidays, annual and sick leave, and College Breaks)
• A variety of paid health, dental, and life insurance coverages
• Wellness incentives and free gym membership at the Raider Fitness Center
• FRS retirement and other options
• Professional Development and Paid Tuition
• Free on campus parking, Lynx bus service

DESCRIPTION:
The Manager, Facilities Business Operations provides administrative and operational support to the Facilities Management department. This role is responsible for overseeing procurement, contracting, office operations, communications, and interdepartmental coordination. Key responsibilities include managing vendor relationships, processing purchase orders and invoices, assisting with competitive solicitations, maintaining compliance with policies, and supporting budget tracking. Additionally, the Manager Facilities Business Operations handles department’s website updates, supports hiring and onboarding, manages office operations, and serves as a liaison between the department and its customers.

ESSENTIAL FUNCTIONS:
1. Provides administrative support to the Facilities Management department, overseeing procurement, contracting, office operations, communications, and interdepartmental coordination to ensure efficient and seamless facility operations.
2. Maintains accurate vendor records and ensures compliance with facilities-related purchasing policies and procedures. Oversees the entire purchase order (PO) process, including initiating, tracking, and managing transactions, and payments, as well as maintaining the purchase order log.
3. Develops and manages contracts and service agreements with vendors and service providers, including maintaining accurate records, related documentation, and ensuring compliance with purchasing policies.
4. Regularly interfaces with vendors, internal and external customers to negotiate terms and resolves issues.
5. Assists in preparing and coordinating competitive solicitations (ITB, RFP, RFQ, etc.) for facilities management projects.
6. Processes requisitions, purchase orders, and invoices, ensuring compliance with college policies and contract terms, and timely processing.
7. Reviews budget reports, monitors spending, assists with budget preparation and forecasting, year-end processes, and tracks key performance indicators (KPIs) related to purchasing, vendor management, and budget. Makes recommendations for adjustments and closures, ensuring alignment with budgetary goals.
8. Ensures records management and documentation meet compliance standards for facilities-related activities.
9. Acts as the primary liaison between customers and the department, addressing inquiries and resolving issues.
10. Oversees the department’s hiring and onboarding processes, serving as the primary liaison between the department and Human Resources, ensuring compliance with college policies and procedures, and maintaining adherence throughout the recruitment and selection process.
11. Maintains the department’s website, ensuring it is accurate, current, and user-friendly.
12. Oversees the department’s federal work-study program and manage related tasks.
13. Performs other duties as may be required or assigned.

REQUIRED QUALIFICATIONS:
1. Bachelor’s degree from a regionally or nationally accredited institution.
2. Two (2) years of experience in administrative management within a facilities or construction environment, including procurement, vendor coordination, contract administration, and operational support, as well as budget preparation, financial tracking, and reporting.
OR
1. Associate’s degree from a regionally or nationally accredited institution.
3. Six (6) years of experience in administrative management within a facilities or construction environment, including procurement, vendor coordination, contract administration, and operational support, as well as budget preparation, financial tracking, and reporting.

DESIRED QUALIFICATIONS:
1. Certified Administrative Professional (CAP) designation.
2. Project Management Professional (PMP) or Certified Associate in Project Management (CAPM)
3. Microsoft Office Specialist (MOS) certification.

KNOWLEDGE, SKILLS & ABILITIES:
1. Knowledge of financial tracking and reporting tools.
2. Excellent MS Office skills (Word, Excel, and PowerPoint).
3. Excellent problem-solving and analytical skills, as well as critical thinking skills.
4. Excellent organizational skills and attention to details; ability to anticipate outcomes.’
5. Strong facilitation and coordination skills.
6. Ability to meet deadlines and work in a fast-paced multi-priority environment.
7. Ability to work both independently and work collaboratively in a team environment.
8. Excellent verbal, written and interpersonal communication skills.
9. Ability to analyze and use data effectively.
10. Ability to exhibit a professional, courteous demeanor.
11. Ability to work in a multi-cultural environment.

WORK ENVIRONMENT AND SPECIAL CONSIDERATIONS:
1. Works primarily in an office environment.
2. Flexible work hours including occasional evenings and weekends.
3. May be required to travel to and from college campuses and other local destinations.

This description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

The College anticipates that the position incumbent must be available throughout the workday and, on some occasions, after regular work hours. Therefore, as a condition of employment, the incumbent is expected to be available by cell phone and is required to provide their current cell phone number to the Office of Human Resources and to their immediate supervisor.

This position is not eligible for Veteran’s Preference.

Conditions of Employment:

Finalists and individuals recommended for employment at Seminole State College must reside in the State of Florida at the time of hire and may be subject to background investigations and fingerprinting in compliance with Florida Statute 1001.64; and Seminole State College Policy 1.020; 2.020. Criminal background checks and fingerprinting will be conducted for all new employees, and for rehired employees who have had a break in service for one year or more. The Office of Human Resources will determine which background checks shall be conducted for each position, based upon its review of job descriptions and the responsibilities of the position. These include, but are not limited to, positions that have access to money, master keys, security-sensitive areas and confidential information; positions that have the capability to create, delete, and alter records; and positions that are responsible for the care and instruction of children. The College will conduct various types of background checks which may include, but are not limited to: criminal background, credit check, driver's license check, previous employment and references.

Job Type: Full-time

Pay: From $50,448.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Sanford, FL 32773 (Required)

Ability to Relocate:

• Sanford, FL 32773: Relocate before starting work (Required)

Work Location: In person

Salary : $50,448