Office Administrator

Job Title: Office Administrator

Pay: $23.00-$24.00/hr

Job Type: Full Time

Overview:

Senior Helpers is currently seeking an Office Administrator. The Office Administrator is a front-facing, highly exposed position to all staff at the company. It requires excellent customer service, a high level of attention to detail and organization, proficiency with Microsoft suite, great written and verbal communication skills, and an innate ability to foresee issues, prioritize, and manage multiple tasks well. The Office Administrator will participate in a variety of projects and has autonomy in many aspects of their work.

Primary Responsibilities:

• Oversee all functions related to the reception area, mechanics and needs of the office/facility.
• Manage all office and snack supplies, including budgeting, ordering, expense reporting, tracking, and storage.
• Spearhead office facility needs, including communication and relations with building management and outside vendors.
• Handle all mail & shipping (USPS, UPS, FedEx, etc.)
• Administrate and manage expenses reports for Senior Executives.
• Provide administrative support to all departments as needed.
• Create communications to staff, draft emails/letters, and responses to inquiries from clients, vendors, and office needs.
• Collect, review, analyze data, and prepare reports, charts, and other assignments utilizing WORD, spreadsheets, or specialized software.
• Receive and screen incoming telephone calls, visitors, and correspondence. Serve as the point person with call service.
• Coordinate and manage the setup of meetings and special events, including ordering food, making reservations, and handling other details, logistics, and room set up.
• Management of office equipment and supplies: printers, mail and fax equipment
• Examine current office systems practices, proactively have foresight to issues, seek efficient and cost cutting measures/solutions.
• Coordinate newly hired employees’ business cards, obtain estimates and order as necessary for office and remote employees.
• Manage and participate in community outreach events and spearhead staff celebrations.
• Conduct research and information gathering on behalf of the departments and prepare summaries and reports.
• Create presentations for staff, executives, or client meetings as requested.

Qualifications:

• 2-4 years of administrative or office management experience.
• Associate’s degree or higher in business administration or a related field preferred; additional years of experience may be considered in place of education.
• Intermediate Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Working knowledge of office equipment (e.g., printers, fax machines, etc.)
• Strong customer service orientation.
• Exceptional attention to detail and analytical abilities are a must.
• Excellent interpersonal and communication skills.
• Ability to effectively prioritize and execute tasks.
• Strong interpersonal and oral communication skills.
• Experience with budgeting and ordering supplies.
• Proficient in managing meeting and event coordination, including logistics, scheduling, and vendor management to ensure successful execution.
• Ability to sit for extended periods of time.
• Lifting and transporting moderately heavy objects, such as copier paper boxes and cases of water.

What We Offer:

• Competitive pay
• Medical, Dental, Vision insurance with a generous percentage paid by the company
• Flexible Spending Accounts for Health and Dependent care
• Company paid Life Insurance, AD&D, and Short-Term Disability
• Employee Assistance Plan
• Voluntary long-term disability
• 401k with excellent matching
• PTO, Personal Days, Pd. Birthday, Pd. Holidays
• Monthly reimbursement for gym membership
• Education tuition reimbursement

About Senior Helpers

Senior Helpers is a premier provider of in-home senior care services. Founded in 2001 with a vision to help seniors who wish to remain in their homes despite age-related illnesses and mobility challenges,

Senior Helpers has over 300 franchises across the country that have cared for tens of thousands of seniors with a pledge to “provide care and comfort at a moment’s notice.”

Our franchising support team offers fantastic franchise opportunities and support to business owners across the country. In addition, the company has corporately owned and operated locations. Services provided in the in-home care model range from specialized care for those with diseases, such as dementia, Alzheimer’s and Parkinson’s, to personal and companion care to help individuals looking for a little assistance with daily activities.

The company is proud to be named the first national in-home care provider to receive certification as a Great Place to Work for consecutive years since 2019.

In addition, Senior Helpers was recently ranked in Entrepreneur’s Franchise 500 Ranking and appointed to the Healthcare Leadership Council—an exclusive alliance of leading healthcare companies from all health sectors committed to advancing the American healthcare system. Learn more by visiting http://www.seniorhelpers.com.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.