Executive Administrative Assistant

Job description

Position Title: Executive Administrative Assistant

Location: Grand Rapids, Michigan

Office Hours: In Office (Monday through Friday 8:30 am to 5:30 pm)

Company: SeyferthPR

About SeyferthPR: For over 40 years, SeyferthPR has consistently been recognized as a public relations and communications leader comprised of practice area experts who are innovative, resourceful, and focused entirely on meeting client objectives. Visit us online at seyferthpr.com or on social media for more information.

Position Overview: The Executive Administrative Assistant will work closely with the President/CEO of SeyferthPR, handling a wide range of administrative and executive support tasks. This role requires exceptional organizational skills, the ability to manage complex scheduling, and a proactive approach to problem-solving. The successful candidate will be responsible for ensuring smooth daily operations and providing high-level support to the executive team.

Key Responsibilities:

• Calendar Management: Coordinate and manage the President/CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Complex Scheduling: Handle intricate scheduling tasks, prioritize and manage competing demands effectively.
• Office Duties: Oversee office supplies ordering, manage inventory, and ensure the office environment remains organized and efficient.
• Communication: Answer phones, screen calls, and manage correspondence. Maintain professional communication with clients, staff, and external partners.
• HR Support: Assist with HR-related tasks, including onboarding new employees and maintaining employee records. HR experience is a plus.
• Travel Coordination: Arrange travel plans, accommodations, and itineraries for the President/CEO. Some travel with or for the President/CEO may be required.
• Meeting Management: Schedule and organize meetings, take detailed notes, and prepare meeting agendas and follow-up action items.
• Writing Tasks: Draft and proofread documents, reports, and correspondence as needed.

Qualifications:

• Proven experience as an Executive Administrative Assistant or similar role.
• Exceptional organizational and time-management skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Experience in HR functions is a plus.
• Willingness to travel occasionally as required.
• High school diploma required; Associate’s or Bachelor’s degree in Business Administration or related field preferred.

Compensation: Competitive pay based on experience and qualifications. $18 to $25 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Equal Opportunity Employer: SeyferthPR is an equal opportunity employer and encourages candidates from all backgrounds to apply.

***The responsibilities and duties listed above are intended to provide a general overview of the role. Additional tasks and responsibilities may be assigned as needed to support the team and organization’s goals.