Business Support Specialist

About Us

Shaler Area School District is a large suburban district located in the Pittsburgh area, serving approximately 3,800 students across multiple schools. We are committed to providing a positive and productive work environment.

Job Summary

We are seeking a detail-oriented and organized Business Office Support/Transportation Secretary to provide clerical and administrative support within the Business Office. This position plays a critical role in the daily operations of the school district by ensuring accuracy in transportation coordination, data management, financial documentation, and supporting payroll and purchasing activities.

Key Responsibilities:

• Manage clerical tasks including data entry, filing, responding to inquiries, and processing mail and reports.
• Coordinate all aspects of student transportation for public, non-public, and special needs students.
• Maintain and update student databases and transportation records.
• Create and adjust bus routes and schedules, and coordinate with principals, the athletic director, and transportation providers.
• Verify and process transportation invoices and support budget preparation and financial reporting.
• Assist in state and federal reporting, including PA Department of Education, AIU, and Act 80 requirements.
• Support purchasing processes including bid coordination, vendor data entry, and purchase order generation.
• Assist with payroll, fringe benefits, and the processing of handwritten checks.
• Collaborate with the Accounts Payable Specialist and provide cross-functional support as needed.

Qualifications:

• High school diploma or equivalent required; Associate's degree preferred but not required.
• Minimum of three years of relevant experience in customer service or clerical support role.
• Strong computer skills, including word processing and database management.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work independently and as part of a collaborative team.