Executive Assistant to CEO

About Us

We are a fast-growing real estate development and investment firm specializing in multifamily and industrial projects. With over 30 years of experience and a strong track record in large-scale construction and investment, our team is focused on delivering high-quality developments while maintaining an efficient and dynamic work environment.

We value professionalism, organization, and adaptability, and each team member plays a vital role in our success. This is an opportunity to join a collaborative and fast-paced business where you will work directly with the CEO to enhance efficiency and optimize workflows.

About the Role

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the CEO in managing daily operations, communications, and strategic priorities. This role is critical to ensuring efficiency, organization, and smooth execution of tasks in a fast-moving business environment.

As a key partner to the CEO, you will coordinate schedules, oversee email and task management, delegate responsibilities to a Virtual Assistant (VA), and assist with both professional and personal tasks. This is a full-time, in-office position in Boise, Idaho, offering long-term career growth opportunities for the right candidate.

Key ResponsibilitiesCalendar & Communication Management

• Own and prioritize scheduling to align with business objectives.
• Manage and delegate emails, ensuring urgent matters are addressed and distractions are minimized.
• Coordinate and confirm meetings, ensuring agendas are set, pre-read materials are prepared, and follow-ups are tracked.
• Communicate schedule updates and adjustments to all relevant parties.

Task & Project Oversight

• Maintain a running list of CEO priorities, action items, and project deadlines.
• Track and follow up on outstanding tasks to ensure execution and completion.
• Organize meeting notes, action items, and deliverables to keep projects moving forward.
• Assist with research, reporting, and special projects as assigned.

Business & Personal Executive Support

• Serve as the main point of contact between the CEO, internal team, and external partners.
• Manage and delegate tasks to a Virtual Assistant (VA), ensuring workflow efficiency.
• Support personal tasks as needed, including scheduling appointments, handling logistics, and ensuring smooth day-to-day operations.
• Maintain confidentiality and professionalism when handling sensitive matters.

Who You Are

• A Proactive Problem-Solver: You think ahead, anticipate needs, and create solutions before issues arise.
• Highly Organized & Detail-Oriented: You manage multiple responsibilities effortlessly while keeping priorities on track.
• Independent & Self-Sufficient: You take initiative, work autonomously, and make sound decisions in dynamic situations.
• Confident & Professional Communicator: You interact effectively with clients, vendors, and team members, representing the CEO with professionalism.
• Tech-Savvy & Efficient: You leverage automation, delegation, and systems to streamline workflows.
• Trustworthy & Discreet: You handle confidential business and personal matters with the highest level of integrity.

Why You’ll Love This Job

• High-Impact Role – Your work will play a critical role in improving efficiency, organization, and productivity.
• Collaborative & Engaging Environment – Work closely with the CEO and a small, dynamic team.
• Long-Term Growth & Career Development – This role is designed for someone looking to grow and establish themselves as a key team member.
• Fast-Paced & Hands-On – Every day brings new challenges and opportunities to optimize processes.

Requirements

• 3-5 years in a high-responsibility professional role (executive support, operations, project management, or similar fields).
• Experience managing multiple projects, priorities, and tasks in a dynamic business environment.
• Proven ability to work independently and handle confidential information with discretion.
• Ability to work full-time, in-office in Boise, Idaho.
• All applicants will be required to complete the Culture Index assessment as part of the hiring process.

How to Apply

If you’re an energetic and organized professional looking for a dynamic role, we’d love to hear from you! Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to hiring@shannonrobnett.com with the subject line: Executive Assistant to CEO Application – [Your Name].

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Boise, ID 83705 (Preferred)

Ability to Relocate:

• Boise, ID 83705: Relocate before starting work (Preferred)

Work Location: In person

Salary : $65,000 - $70,000