Project Administrator

Overview

At Shawmut Design and Construction, we’re proud that the culture we’ve built as a 100% employee-owned company as we have been recognized with over 83 Best Place to Work awards. Including Best Workplace by Fortune Magazine, Fortune Best Workplace for Women, Fortune Best Workplace for Millennials, Great Place to Work’s Best Workplace for Parents, and one of America’s Best Employers by Forbes.

Here’s a Glimpse Into What We Are Offering

• Health, Dental and Vision insurance.
• Employee Stock Ownership Plan (ESOP) - be an employee owner!
• 401K with Match - receive company match up to 4% of your eligible pay.
• Generous Paid Time Off policy - including vacation, summer Fridays, holidays, personal sick and a volunteer day.
• The Extras: cell phone, laptop, tuition reimbursement, pet insurance, financial planning services and many more.
  
  
  

Responsibilities

We are looking for a detailed and energetic individual to provide administrative and financial support to the project teams in delivering construction projects. This includes supporting the project teams with: setup, execution, document management, closeout, and financials

• Schedule, prepare and participate in all project meetings
• Coordinate with field staff and project team to ensure that all necessary items are in place to operate a successful project
• Primary point of contact for all financial support needed by Project team and subcontractors
• Manages coding and payment of Subcontractor and Material invoices including obtaining PM approvals, resolving outstanding change orders and reconciling with client receivables
• Provide support to project managers with other administrative tasks as needed this may include items such as (monthly expense reporting, preparation and distribution of project documents, etc.)
• Drives the financial job closeout process. Pushes projects to close as quickly as possible, verifies all project related costs have been captured.
• Manage archiving of all project-related documents upon financial completion
  
  
  

Qualifications

• Bachelor’s Degree or 3 years of relevant experience.
• Cost accounting experience preferred.
• Construction experience preferred
  
  
  

Shawmut prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristic.

Additional Information

NYC Base Salary Range: $60,000 - 70,000 The range stated is specific to New York City. Placement within the listed range depends on many factors including, but not limited to years of experience, project size capability (for Construction & Field roles) and internal company equity.