Project Administrator

Overview

Since our founding in 1982, Shawmut Design and Construction (a 100% employee-owned company) has been recognized as a Best Place to Work 60 times by our employee-owners. At Shawmut, you will have the opportunity to own your career and deliver impact within our culture of ownership and innovation focused around providing the gold standard of client service for the world’s most recognizable and elite brands and institutions.

Responsibilities

We are looking for a detailed and energetic individual to provide administrative and financial support to the project teams in delivering construction projects. This includes supporting the project teams with: setup, execution, document management, closeout, and financials

• Schedule, prepare and participate in all project meetings
• Coordinate with field staff and project team to ensure that all necessary items are in place to operate a successful project
• Primary point of contact for all financial support needed by Project team and subcontractors
• Manages coding and payment of Subcontractor and Material invoices including obtaining PM approvals, resolving outstanding change orders and reconciling with client receivables
• Provide support to project managers with other administrative tasks as needed this may include items such as (monthly expense reporting, preparation and distribution of project documents, etc.)
• Drives the financial job closeout process. Pushes projects to close as quickly as possible, verifies all project related costs have been captured.
• Manage archiving of all project-related documents upon financial completion
  
  
  

Qualifications

• Bachelor’s Degree or 3 years of relevant experience.
• Cost accounting experience preferred.
• Construction experience preferred
  
  
  

Shawmut prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristic.