What are the responsibilities and job description for the Buyer (Purchasing) position at Shelby County Government?
Position Summary
Performs the analytical and compliant duties involved in the governmental procurement process in accordance with all applicable policies and ordinances including the facilitation of the comprehensive informal and formal solicitation processes.
Pay Grade: 49
Salary Commensurate with Experience and Education
Minimum Qualifications
1. Two (2) years of experience in purchasing which includes experience working the complete cycle of formal solicitations; AND
2. Bachelor’s degree from an accredited college or university in business administration; public administration, or a closely related field; OR
3. An equivalent combination of related education and/or experience.
4. One (1) or more Purchasing certification(s) such as NIGP-CPP, CPPB, CPPO, CPM, and CPSM are preferred.
5. Oracle experience is preferred.
6. PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.
Duties and Responsibilities
1. Processes formal solicitations (Sealed Bid; RFP; RFQ; and RFI) as assigned or required to include the execution of an award by purchase order or contract.
2. Processes informal solicitations as assigned or required to include the execution of an award by purchase order or contract.
3. Understands and employs Shelby County Government purchasing policies/procedures and applicable purchasing ordinances.
4. Completes all tasks timeline and accurately.
5. Supports and informally trains user departments; needed.
6. Identifies purchasing concerns; provides suggestions and participates in resolution as needed.
7. Monitors and keeps Purchasing spreadsheets updated.
8. Serves as backup for other Buyers in their absence as required.
9. Maintains excellent verbal; written; and personal communication with user departments and vendors.
10. Performs other related duties as required or directed.
KSAs
1. Ability to work in a fast-paced environment with good task management skills.
2. Proficient Knowledge with system changes and process improvements.
3. Knowledge of modern purchasing tasks; ideally in a governmental environment.
4. Working knowledge of contemporary automated purchasing systems.
5. Proficient Knowledge in Microsoft Word, Excel, and Outlook.
6. Knowledge of state and federal purchasing guidelines; and best purchasing practices.
7. Ability to communicate effectively both orally and in writing; and with a positive demeanor.
8. Ability to working with multiple departments and cross functional teams.
9. Ability to exercise good judgment; discretion; self-motivation and multi-tasking.
10. Ability to process requisitions.
11. Ability to work effectively and diplomatically with colleagues; personnel at all levels of County Government; and vendors.
Special Requirements
Must be able to work overtime as required.
Disclaimer
This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.
Position Summary
Performs the analytical and compliant duties involved in the governmental procurement process in accordance with all applicable policies and ordinances including the facilitation of the comprehensive informal and formal solicitation processes.
Pay Grade: 49
Salary Commensurate with Experience and Education
Minimum Qualifications
1. Two (2) years of experience in purchasing which includes experience working the complete cycle of formal solicitations; AND
2. Bachelor’s degree from an accredited college or university in business administration; public administration, or a closely related field; OR
3. An equivalent combination of related education and/or experience.
4. One (1) or more Purchasing certification(s) such as NIGP-CPP, CPPB, CPPO, CPM, and CPSM are preferred.
5. Oracle experience is preferred.
6. PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.
Duties and Responsibilities
1. Processes formal solicitations (Sealed Bid; RFP; RFQ; and RFI) as assigned or required to include the execution of an award by purchase order or contract.
2. Processes informal solicitations as assigned or required to include the execution of an award by purchase order or contract.
3. Understands and employs Shelby County Government purchasing policies/procedures and applicable purchasing ordinances.
4. Completes all tasks timeline and accurately.
5. Supports and informally trains user departments; needed.
6. Identifies purchasing concerns; provides suggestions and participates in resolution as needed.
7. Monitors and keeps Purchasing spreadsheets updated.
8. Serves as backup for other Buyers in their absence as required.
9. Maintains excellent verbal; written; and personal communication with user departments and vendors.
10. Performs other related duties as required or directed.
KSAs
1. Ability to work in a fast-paced environment with good task management skills.
2. Proficient Knowledge with system changes and process improvements.
3. Knowledge of modern purchasing tasks; ideally in a governmental environment.
4. Working knowledge of contemporary automated purchasing systems.
5. Proficient Knowledge in Microsoft Word, Excel, and Outlook.
6. Knowledge of state and federal purchasing guidelines; and best purchasing practices.
7. Ability to communicate effectively both orally and in writing; and with a positive demeanor.
8. Ability to working with multiple departments and cross functional teams.
9. Ability to exercise good judgment; discretion; self-motivation and multi-tasking.
10. Ability to process requisitions.
11. Ability to work effectively and diplomatically with colleagues; personnel at all levels of County Government; and vendors.
Special Requirements
Must be able to work overtime as required.
Disclaimer
This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.
