Jail Processing Assistant (Sheriff)

Position Summary

Works under general supervision to perform difficult and responsible clerical work and duties in the areas of Intake Release and Classification. Prepares inmate’s paperwork as it relates to processing into or release from the jail system and ensures the legality of commitment or release. Pay Grade: 41 Salary Commensurate with Experience and Education

Minimum Qualifications

1. Two (2) years of experience in appropriate clerical; bookkeeping; data processing; or statistical experience; AND

2. High school diploma or possess a GED.

3. PROOF OF EDUCATION; TRAINING; AND/OR EXPERIENCE IS REQUIRED.

Duties and Responsibilities

1. Performs intake responsibilities which include arrest ticket check to ensure vital information is included; takes fingerprints and photographs to identify and match repeat offenders with their records and identifications.

2. Assigns to first-time offenders a new record identification number and booking number; prepares armband for the inmate by obtaining information from documents received.

3. Generates a verification sheet (Hit Sheet) through the Automated Fingerprint Identification System (AFIS).

4. Reads and interprets criminal history checks to determine if inmates are wanted and require fugitive holds to be placed and Communicates with the Tennessee Bureau of Investigation (TBI) coordinator about criminal history checks on inmates housed in the facility.

5. Performs a pre-assessment of inmate’s physical appearance to determine if they display an immediate need for medical attention.

6. Enters information into the Jail Management System ensuring all required information is entered correctly and generates a list of inmates to be distributed to required staff to ensure inmates are released to proper authorities.

7. Reviews; researches; and interprets received legal documents generated by courts; federal; state; and local agencies and compares them to information entered into JMS to ensure matching data.

8. Retrieves approved releases and ensures inmates are called down to be released promptly and generates a final release document through the Jail Management System (JMS). Provides information to staff assigned to the release area if time has expired.

9. Prepares and maintains statistical reports given to the processing managers compiles all related information using JMS; JSS; and TOMIS; and provides to assigned lead to review before the inmate is released.

10. Works with the Judicial Commission to ensure inmates are acceptable to enter into the jail system.

11. Maintains a log for each inmate per occurrence of being booked in JMS; denied by the commissioner; transported to MMHI; and those requiring add-on tickets.

12. Communicates with post-conviction agencies as necessary.

13. Performs other related duties as required or directed.

KSAs

1. Knowledge of laws; ordinances; rules; and regulations affecting the record-keeping operations of a department and skill in applying them.

2. Ability to plan; organize; and maintain an even flow of work.

3. Ability to maintain continuous mental alertness and reasoning ability.

4. Ability to spell; punctuate; and use grammar correctly.

5. Ability to interact courteously with the public; co-workers; and inmates to resolve problem situations.

6. Ability to establish and maintain effective working relationships.

Special Requirements

Must be available to work shifts weekends and holidays. 2.Must be able to work in a jail secured environment.

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.