What are the responsibilities and job description for the Accounts Payable/Receivable Specialist position at Shelbyville Central Schools?
Shelbyville Central Schools
1121 E. State Road 44
Shelbyville , IN 46176
Classified - Position - Business Office
Job Number
4600306620
Start Date
05/27/2025
Open Date
Closing Date
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Prepares purchase orders from approved requisitions
- Matches purchase orders with copies and invoices
- Reviews and enters monthly payables for the corporation
- Completes weekly checks for utilities and miscellaneous purchases
- Maintains files of paid and unpaid invoices and purchase orders
- Manages corporation credit cards and key separate payable for cards
- Sorts, date stamps, and routes Business Office mail
- Mails monthly A/P checks
- Finalizes monthly payables and provides A/P voucher for School Board approval
- Requests W-9 from vendors and maintains vendor files
- Follows-up on outstanding checks for payables
- Receives deposits, provides receipts and prepares receipt journal for bank deposit and making deposits
- Collects all gas and diesel tickets, balances statement, enters each ticket to appropriate account
- Coordinates catering requisitions for Business Manager
- Places Amazon orders online for buildings
- Troubleshoots building level questions with accounts and/or vendors
- Assists with collecting data E-rate information for Adtec
- Assists with (State Board of Accounts) SBOA audit
- Prepares and maintains corporation W-9 and ST-105
- Maintains postage machine, copiers and water cooler for central office
- Maintains notary and performs notary duties as needed for the corporation
- Ensures that the Business Office delivers excellent customer service to internal and external customers
- Increases knowledge by attending Indiana Association of School Business Officials (IASBO) training and participates in IASBO Certification
- Maintains Public Official Surety Bond of $100K cost of bond paid by Corporation
- Maintains satisfactory attendance
- Complies with Corporation Bylaws, Policies and Employee Handbook
- Models Corporation Mission Statement and Fundamental Objectives
- Performs other tasks and assume other responsibilities as assigned by the Business Manager
Building/Campus
Administration Building
Additional Job Information
DEADLINE FOR APPLICATION: April 1,2025 Shelbyville Central Schools has an on-line application process. You may access the on-line application at scs.shelbycs.org
PAPER APPLICATIONS AND RÉSUMÉS WILL NOT BE ACCEPTED
THE RÉSUMÉ IS SUBMITTED AS PART OF THE ON-LINE PROCESS AND SHOULD BE ADDRESSED TO:
Michelle Babcock
SHELBYVILLE CENTRAL SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER
PAPER APPLICATIONS AND RÉSUMÉS WILL NOT BE ACCEPTED
THE RÉSUMÉ IS SUBMITTED AS PART OF THE ON-LINE PROCESS AND SHOULD BE ADDRESSED TO:
Michelle Babcock
SHELBYVILLE CENTRAL SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER
Salary : $100,000
