Front Desk Administrative Assistant (Carrollton, TX)

- Must be familiar with Microsoft 365, Teams.

- Must be fluent in Spanish or Portuguese

Job Title: Front Desk Administrator

Minimum Education: High School Diploma

Reports To: Campus / Academic Director

Qualifications:

· Minimum High School Diploma and/or equivalent

· Strong background in written & spoken English

· Good organizational & communication skills

· Excellent PC familiarity with Microsoft products such as Teams, Word, Excel, Email, and Windows.

· Previous secretarial/administrative work preferred

· Experience speaking another language and/or travel, studying, or working abroad is a plus

Duties & Responsibilities (Substitute responsibility: Campus Director)

· General management of daily school operations including opening and closing procedures.

· General office management duties along with maintenance of the office.

· Responsible for the phone system, taking messages and updating messaging and phone logs

· Sending, receiving, responding, and forwarding forms & e-mails to corresponding parties

· Scheduling appointments and meetings

· Organizing, filing, and updating folders and electronic records in the management system

· Supply and book maintenance including paper supply in general office

· Assisting students with activities, schedules, directions, and tuition payments

· Invoicing, receiving, and updating payments in QuickBooks

· Assist prospective students by organizing intake documents

· Response to general questions about enrollment

· Scanning, and photocopying for students, faculty, and administrators

· Distributing books, announcements, supplies, etc. to students and employees

· Maintain a positive rapport with visitors by greeting, and serving beverages

· Able to make a short trip for replenishing office and/or supply and errands for directors as necessary

· Dress appropriately with proper etiquette

· Abide by the policies and regulations

· Punctuality & consistent attendance

· ​Cross-check any returned payment and contact corresponding students.

· Charge the late fee and returned check fee, keep a note and evidence when it is waived.

· Update All Student List (SMS) daily

· Perform other duties as directed.

Job Types: Full-time, Part-time

Pay: $17.00 - $19.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Morning shift

Language:

• Spanish or Portuguese (Required)

Ability to Commute:

• Carrollton, TX 75006 (Required)

Ability to Relocate:

• Carrollton, TX 75006: Relocate before starting work (Required)

Work Location: In person

Salary : $17 - $19