What are the responsibilities and job description for the Legal Assistant - Real Estate position at SHUTTS & BOWEN?
Job Description
Job Description
Shutts & Bowen , a leading full-service law firm, seeks a highly motivated and organized Legal Assistant to join our dynamic Real Estate practice in Miami.
JOB DESCRIPTION
Provide exceptional administrative and client service support to attorneys.
Manage calendars, schedule meetings, and coordinate travel arrangements.
Prepare and review legal documents, including correspondence, pleadings, and discovery materials.
Conduct legal research and assist with document management.
Maintain client relationships and ensure high levels of client satisfaction.
Handles monthly client billing (paper and electronic billing). Review billing prebills for accuracy, completeness, and necessary timekeeper inquiries and narrative edits.
New Business Intake
Volunteers for overflow work.
Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records, and files, both within and outside of the Firm.
Respond to requests in a professional manner.
Adheres to firm standards for attendance and punctuality.
Other duties may be assigned.
WORK MANAGEMENT
Ability to work well independently.
Demonstrates dedication to producing quality work products.
Attention to detail when completing work assignments.
Organizes and prioritizes workload appropriately.
Utilizes resources appropriately to complete work most efficiently.
COMMUNICATION
Interacts effectively and courteously, in person, by telephone, and in writing, with attorneys, supervisors, co-workers, and other business professionals.
Proactively communicates the status of work.
Expresses thoughts accurately and concisely, both verbally and in writing.
Builds effective relationships with coworkers.
Participates and contributes fully as a team member.
QUALIFICATIONS
Must have 5 years of Legal Assistant experience.
Real estate developer and condominium law experience would be ideal.
Strong organizational, time management, and communication skills (both written and verbal).
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to work independently and as part of a team
Detail-oriented with a high degree of accuracy and discretion.
Flexible attitude and the ability to deal well with changing assignments and priorities.
Flexible for overtime.
HOURS
Core hours are Monday through Friday, 9 : 00 a.m. to 5 : 30 p.m., with flexibility for overtime as needed.
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