What are the responsibilities and job description for the Accounts Payable Assistant position at Sidley Austin LLP?
Summary
This position reports to the Accounts Payable Supervisor and is responsible for the timely and accurate entry and/or audit of transactions (invoices, expense reports, etc.) and adherence to firm policy regarding disbursements.
Duties and Responsibilities
Include the following and may perform a variety of other administrative/clerical functions as assigned or as judgment or necessity dictates:
- Enter/audit vendor invoices into various applications to ensure timely and accurate payment and compliance with Firm policies and procedures.
- Code transactions to general ledger and client/matter accounts.
- Request approvals for invoices/check requests/expense reports including follow up, as needed.
- Review payment batches prior to payment to ensure accuracy.
- Use Excel to manipulate and upload large, complex vendor invoice details into ERP.
- Create reports for various requests using ERP and Excel.
- Process and audit reimbursements to Firm personnel using Chrome River Expense.
- Review vendor checks for accuracy and prepare checks for mailing.
- Investigate vendor and internal inquires including vendor statements, emails and phone calls.
- Familiar with 1099 processes.
- Perform month end Accounts Payable closing procedures to ensure all transactions are complete and no unprocessed items remain.
- Research and data entry of internal null “dummy” vouchers.
- Answer Accounts Payable telephone hotline to assist Firm personnel with requests and questions.
- Assist the Accounts Payable Manager and Supervisor with other miscellaneous responsibilities and projects, as needed.
Qualifications
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).
Education and/or Experience:
Required:
- Prior experience with high volume Accounts Payable
- Experience with computerized AP systems essential – Chrome River Invoice/Expense preferred
- Ability to understand complex cost transactions and processes
- Intermediate Excel experience
Preferred:
- Prior law firm experience
Other Skills and Abilities:
The following will also be required of the successful candidate:
- Strong organizational skills
- Strong attention to detail
- Good judgment
- Strong interpersonal communication skills
- Strong analytical and problem solving skills
- Able to work harmoniously and effectively with others
- Able to preserve confidentiality and exercise discretion
- Able to work under pressure
- Able to manage multiple projects with competing deadlines and priorities
Sidley Austin LLP is an Equal Opportunity Employer
