What are the responsibilities and job description for the Festival Materials Coordinator position at SIFF?
About Us
Our Mission
To create experiences that bring people together to discover extraordinary films from around the world. It is through the art of cinema that we foster a community that is more informed, aware, and alive.
Diversity, Equity, Inclusion and Social Justice
SIFF believes that valuing and pursuing diversity, equity, inclusion and social justice is vital to our mission. We are dedicated to improving racial equity and social justice within our organization and our community. SIFF uses our unique position to share diverse stories and voices through our operations and impact while promoting accessibility for all people. We strive to foster diverse perspectives, equity and inclusion in all facets of our organization, from board to volunteer, from artist to audience and beyond.
SIFF is committed to...
Making our organization's culture more inclusive and affirming, acknowledging Seattle's Indigenous heritage, and creating more racially equitable and socially just outcomes both within our organization and through our community impact.
About This Position
The Festival Materials Coordinator is responsible for managing all marketing/programming materials related to films that are screening as part of the 2025 Seattle International Film Festival.
Join our marketing and communications dream team for the 51st Seattle International Film Festival. We are a group of hard-working marketing pros with a passion for all things cinema. We value learning and growing together professionally, ensuring that everyone on the team feels supported, and making each other smile daily. We pride ourselves in being proactive, organized, and inspiring, as well as goofy in healthy doses!
Dates of Employment: March 10th - May 25th, 2025
Reports to: Associate Director Digital Marketing
Hourly Rate: $21/hour
Primary Duties and Responsibilities
- Work with accepted filmmakers to insure that all materials associated with their film are delivered to SIFF teams in a timely and complete manner
- Oversee and manage gathering stills, trailers, posters, and associated materials from filmmakers, logging receipt, and dispersing to appropriate departments
- Assist Marketing team and Festival photographers in the editing, uploading and sharing of photo and video assets for promotional sharing
- Manage asset insertion for virtual films via our Cinesend platform
- Coordinate with the Development department to track sponsorship materials
- Coordinate with other departments to gather information about materials needed
- Manage timelines and workloads to ensure deadlines for other departments are met
- Communicate with outside vendors in relation to materials needed for the production of all publications (print/digital)
- Organize proofing process, ensuring all protocols and approvals are met
- Input and change content in database throughout the production process
- Assist with additional copywriting, proofing, and updating as needed
- Light video editing including digital snipes, image resizing, or trailer sniping
Qualifications
- Attention to detail and strong time management, organizational, and multi-tasking skills; able to set priorities, meet deadlines and work independently
- Ability to work effectively on cross-functional teams in a shared office environment
- Proficient using Google Drive, GSuite, Canva and Flickr
- Knowledge of Adobe Suite a plus
- Excellent oral and written communication skills
- A positive and professional attitude with strong diplomacy skills and professionalism; this includes the ability to maintain confidentiality and discretion at all times
- Demonstrated commitment to racial equity
- Must be available to work evenings and weekends as needed.
Work Environment: Hybrid allowed. This temporary position will work onsite at our Seattle office (SIFF Film Center) and may be required to be onsite for Festival screenings and events at our venues. Remote work is allowed, with schedule agreed upon with supervisor.
TO BE CONSIDERED
- Attach your resume detailing all relevant professional and lived experience to the role.
- Attach a cover letter stating why you’re interested in SIFF and how your professional experience qualifies you to be successful in the role.
- Provide all attachments in PDF format.
AAP/EEO Statement:
SIFF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Salary : $21
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