What are the responsibilities and job description for the Accounts Payable Specialist position at Singer Equipment Company?
Overview
The Accounts Payable Specialist is responsible for ensuring all AP-related functions are completed timely and accurately within pre-established accounting deadlines while following all company processes and procedures. The position is also responsible for assisting in the month-end closing process, including processing, and booking of required journal entries
Responsibilities
• Ensure compliance with internal and external policies and regulations• Manage Accounts Payable email; print and prepare invoices for processing, scan/save Invoices to specified drive/folders• Verify that proper documentation is included with invoice submissions – match material line items to Purchase Orders• Provide necessary information to receiving and/or purchasing department regarding invoice discrepancies• Batch and input invoices into the TRX ERP system• Process Direct Ship invoices• Prepare weekly ACH payment selection and update in TRX, email remittance documents to vendors• Prepare weekly check run selection for checks processed/mailed out of Corporate office, update in TRX• Process applicable chargebacks and provide documentation to the vendor • Manage vendor accounts and relationships• Review and Reconcile vendor statements• Reviews, Reconciles, and processes vendor credits, usually for rebates• Process approved employee expenses downloaded from Concur and either Job costed or expensed in TRX• Maintain file room; vendor invoices, ACH Beneficiary forms and other AP-related documents• Collaborate with other departments to ensure accurate and efficient processes• Other projects as assigned by the Director of Finance
Ideal Candidate Will Possess the Following Skills and Abilities
Experience:• Minimum 1 year of Accounts Payable experience is required• Experience in distributor/retail environment a plus• Standard accounting principles/concepts
Skills:• Excellent interpersonal and customer service skill• Strong organizational/multi-task and prioritizing skills• Ability to work in a flexible and dynamic organization• Ability to maintain a high level of confidentiality• High attention to detail and problem solving• Proficient in the Microsoft Office Suite applications (Teams, Excel, Word, Outlook, & PowerPoint)• Experience with TRX ERP system a plus• Experience with Concur system a plus
Education:• High School Diploma, GED, or equivalent work experience
Physical Requirements:This is a normal office job that requires reading, making telephone calls, data entry, and word processing at a computer. It also requires operating normal office equipment, including computers, copiers, shredders, telephones, and fax machines, and occasional lifting, up to 25 pounds.
At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.
EOE/M/F/Veterans/Disability
