Payroll Coordinator

Job Description

Company: Off Duty Services Inc, a Protos Security Company

Title: Payroll Coordinator – Off Duty Services, Inc

Location: Houston, Texas

The Company

Off Duty Services, Inc. (ODS), a nationwide security provider for S&P500 companies, has an immediate need to fill the position of Payroll Coordinator. ODS is part of the Protos Security group of companies and is the leader in the off-duty security segment in the nation, offering a wide variety of complementary services, including off duty police, security guards, remote monitoring and more.

Protos Security (“Protos” or the “Company”) is the largest technology-enabled Security Officer Management company in the U.S. Protos offers its clients a customized and integrated approach to managing security officer programs, video monitoring solutions and video equipment services through over 4,000 vendors, comprising the industry’s largest network of screened and vetted security officers, combined with state-of-the-art technology and data analytics. The Company also offers security officers through its in-house manned guard division and provides clients with workforce and vendor management software solutions. Protos delivers holistic security risk mitigation services to Fortune 500 clients throughout North America, Puerto Rico and the Caribbean.

Protos was the first, and remains the only, security management company to provide clients with uniformity in timekeeping, incident reporting and useful data analytics that are accessible 24/7 through its proprietary platform. When coupled with a dedicated Client Account Manager, Protos provides a full suite of security solutions that (i) reduces the client’s administrative burden, (ii) improves the quality of service through a flexible, deep vendor network, (iii) enables clients to gain actionable insights/analytics on performance, and (iv) yields superior customer service when compared to other national competitors.

Protos has experienced significant growth in recent years, both organically and through acquisitions. Although Protos was originally established in 2006, the companies combined under the Protos umbrella have been in business for more than 70 years and the enterprise is built on an exceptionally strong financial foundation with a long history of operational excellence. Through its parent company Security Services Holdings LLC, Protos has been majority owned since February 2019 by Southfield Capital, a Greenwich, CT based private equity investment firm. Southfield Capital has added significant financial strength, corporate governance, as well as both strategic and acquisition support.

For more information, please visit: https://protossecurity.com/ and https://www.southfieldcapital.com/

Position Overview & Responsibilities

The Payroll Coordinator will report directly to the Payroll Manager. This role will focus on the timely and accurate processing of W2 payroll for officers and guards and the preparation and maintenance of related reports and supporting records. Our work environment is fast paced, positive, and it stresses results-oriented internal growth.

The Payroll Coordinator’s core responsibilities will include the following:

Processing and Reporting:

• Accurately and timely complete multi-state W-2 employee payroll processing and reporting
• Successfully team with other Payroll Coordinators and team members from other functions to complete assigned tasks efficiently and accurately.
• Maintain and use excel spreadsheets for daily processing and reporting (inclusive of data analysis via pivot tables and the use of other functions/formulas).
• Answer payroll related questions utilizing excellent customer service skills.
• Perform general office tasks, including answering the phone, filing, copying, faxing, etc.
• Monitor and analyze payroll performance against targets and historical data.
• Identify areas of improvement in processing payroll and in data management and reporting.
• Present findings in a clear and concise manner to senior management and other stakeholders.
• Perform other delegated tasks and duties as assigned.

Data Management:

• Maintain data integrity in payroll records and ensure all data sources are up-to-date and accurate.
• Develop and refine excel models to enhance the team’s reporting and analysis capabilities.
• Develop familiarity and expertise with tools and capabilities related to the systems used by the Company (GFX – schedule and time management, SageIntacct, ADP, etc) to extract and analyze relevant data.

Stakeholder Engagement:

• Liaise with various departments, including Operations, Accounts Payable, Accounts Receivable to gather necessary data and insights.
• Assist the Payroll Manager in preparing presentations and reports for senior management, customers, and other stakeholders.

Education, Skills and Experience

• High school diploma - required
• Bachelor's degree in Business, Finance, Economics, or a related field - preferred.
• Fundamental Payroll Certification (FPC) preferred
• 3-5 years of relevant in-house W2 payroll processing experience.
• Extensive knowledge of Federal and State labor laws.
• Knowledge of multi-state W-2 employee payroll. Experience with California W2 processing preferred
• Experience in calculating payroll using military time
• Ability to work efficiently and accurately in a fast-paced environment
• Microsoft Office– including Excel proficiency with use of pivot tables, conditional sums and v-look ups.
• Experience with SageIntacct and ADP considered a plus
• Strong organizational skills
• Excellent communication skills, both written and verbal.
• Strong organizational and multitasking abilities, with keen attention to detail.
• Ability to work effectively both independently and as part of a team.

Position Type Full-time, non-exempt

Function Finance and Accounting

Compensation

• The Company offers a competitive benefits package including medical, dental, vision, disability, 401(k), PTO, etc.
• $20.00

Relocation

No relocation packages or reimbursements are available for this position.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stand; walk and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Single Source Security, LLC is an equal opportunity employer and encourages all qualified candidates to apply. Protos Security is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.