What are the responsibilities and job description for the Accounting Supervisor position at Sitka, City and Borough of (AK)?
JOB
Primary Purpose of JobThe primary purpose of this position is to manage, direct, and oversee the accounting entries of all municipal receipts and expenditures and assists the Controller by providing information for the quarterly and annual financial reports. In the absence of the Controller, this position may temporarily assume full responsibility for the duties of the Controller.Under the general supervision of the Controller, the Accounting Supervisor exercises independent judgement and discretion as a professional with technical expertise to perform the position’s daily tasks and responsibilities within department established policies and procedures. This position directly supervises 2 positions.The Accounting Supervisor assists and acts in a confidential capacity to the Finance Director, Municipal Administrator, Assembly, and other department heads who formulate, determine, or effectuate management policies.Essential Duties and Responsibilities• Oversees and supports the invoice processing, billing, cash receipts, cash disbursements, and receivables collection for all municipal departments.• Oversees all aspects of the accounts payable process, including reviewing documents for accuracy and compliance with applicable CBS policies and procedures• Oversees the preparation of utility and municipal bills and works to resolve complex issues and research discrepancies• Prepares and reviews periodic general ledger account reconciliations and journal entries• Performs inventory reconciliations and coordinates with other departments on inventory management practices• Trains, assigns, prioritizes, supervises, motivates, and evaluates the work of the Accounting Clerk – Accounts Payable and the Accounting Clerk – Billing• Supports year-end conversion to accrual basis of accounting• Provides information for the quarterly financial statements and reviews and completes all accounting entries and reconciliations in preparation for the annual external audit.• Reconciles account balances and prepares schedules for independent auditors in the performance of annual audit• Assists in developing, implementing, and managing the accounting and reporting system to ensure accurate, timely and complete financial and budgetary information to the Assembly, Administrator, Department Heads, and all third parties who evaluate or audit the financial condition of the municipality• Provides internal audits of records of receipts, expenditures, billings, contracts, budget activities, cash and non- cash assets, accounting entries, equipment and supply inventories, payroll, and employee benefits• Prepares a wide variety of analysis and management financial reports as requested• Performs other duties as assigned
EXAMPLE OF DUTIES
Knowledge of: • Generally Accepted Accounting Principles• Government Accounting Standards Board pronouncements• Fund accounting, auditing and reporting concepts and requirements• Inventory management practicesSkills: • Operating a personal computer using standard software, such as Word, Excel, and Outlook, and customized financial, accounting, and auditing software• Interpreting complex financial reports and records and analysis of financial data• Organizing, maintaining, and managing a wide variety of records and files, including financial and legal records, both in paper and electronic form• Prioritizing work while focusing on multiple tasks that require meticulous attention to detail• Supervising and directing the work of othersAbility to: • Recognize and maintain confidential information• Produce high quality work that has been self-reviewed for accuracy• Work independently based on general instruction and in compliance with policies and procedures• Communicate effectively with others, both orally and in writing, using both technical and non-technical language• Understand and follow oral and written policies, procedures and instructions• Prepare and present accurate and reliable reports containing findings and recommendations• Use logical and creative thought processes to develop solutions according to written specifications and oral instructions• Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines• Quickly learn and put to use newly acquired skills and knowledge
SUPPLEMENTAL INFORMATION
Working Conditions: • General office settingSpecific Physical Requirements: • Operating office equipment requiring repetitive hand movement and fine coordination using a computer and keyboard on a daily basis• Stand or sit for prolonged periods of time either in front of computer• Occasional bending, climbing, stooping, reaching, and twisting• Occasionally lift, carry, push, or pull objects up 50 pounds with or without the assistance of proper equipmentGeneral Physical Requirements: • Sufficient clarity of speech and hearing or other communication capabilities which permits the employee to communicate well with other employees and the general public• Sufficient vision or other powers of observation which permits the employee to use a computer screen and process numeric data• Sufficient manual dexterity which permits the employee to operate a computer keyboard and access files• Sufficient personal mobility and physical reflexes which permits the employee to move about in an office environment
Primary Purpose of JobThe primary purpose of this position is to manage, direct, and oversee the accounting entries of all municipal receipts and expenditures and assists the Controller by providing information for the quarterly and annual financial reports. In the absence of the Controller, this position may temporarily assume full responsibility for the duties of the Controller.Under the general supervision of the Controller, the Accounting Supervisor exercises independent judgement and discretion as a professional with technical expertise to perform the position’s daily tasks and responsibilities within department established policies and procedures. This position directly supervises 2 positions.The Accounting Supervisor assists and acts in a confidential capacity to the Finance Director, Municipal Administrator, Assembly, and other department heads who formulate, determine, or effectuate management policies.Essential Duties and Responsibilities• Oversees and supports the invoice processing, billing, cash receipts, cash disbursements, and receivables collection for all municipal departments.• Oversees all aspects of the accounts payable process, including reviewing documents for accuracy and compliance with applicable CBS policies and procedures• Oversees the preparation of utility and municipal bills and works to resolve complex issues and research discrepancies• Prepares and reviews periodic general ledger account reconciliations and journal entries• Performs inventory reconciliations and coordinates with other departments on inventory management practices• Trains, assigns, prioritizes, supervises, motivates, and evaluates the work of the Accounting Clerk – Accounts Payable and the Accounting Clerk – Billing• Supports year-end conversion to accrual basis of accounting• Provides information for the quarterly financial statements and reviews and completes all accounting entries and reconciliations in preparation for the annual external audit.• Reconciles account balances and prepares schedules for independent auditors in the performance of annual audit• Assists in developing, implementing, and managing the accounting and reporting system to ensure accurate, timely and complete financial and budgetary information to the Assembly, Administrator, Department Heads, and all third parties who evaluate or audit the financial condition of the municipality• Provides internal audits of records of receipts, expenditures, billings, contracts, budget activities, cash and non- cash assets, accounting entries, equipment and supply inventories, payroll, and employee benefits• Prepares a wide variety of analysis and management financial reports as requested• Performs other duties as assigned
EXAMPLE OF DUTIES
Knowledge of: • Generally Accepted Accounting Principles• Government Accounting Standards Board pronouncements• Fund accounting, auditing and reporting concepts and requirements• Inventory management practicesSkills: • Operating a personal computer using standard software, such as Word, Excel, and Outlook, and customized financial, accounting, and auditing software• Interpreting complex financial reports and records and analysis of financial data• Organizing, maintaining, and managing a wide variety of records and files, including financial and legal records, both in paper and electronic form• Prioritizing work while focusing on multiple tasks that require meticulous attention to detail• Supervising and directing the work of othersAbility to: • Recognize and maintain confidential information• Produce high quality work that has been self-reviewed for accuracy• Work independently based on general instruction and in compliance with policies and procedures• Communicate effectively with others, both orally and in writing, using both technical and non-technical language• Understand and follow oral and written policies, procedures and instructions• Prepare and present accurate and reliable reports containing findings and recommendations• Use logical and creative thought processes to develop solutions according to written specifications and oral instructions• Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines• Quickly learn and put to use newly acquired skills and knowledge
SUPPLEMENTAL INFORMATION
Working Conditions: • General office settingSpecific Physical Requirements: • Operating office equipment requiring repetitive hand movement and fine coordination using a computer and keyboard on a daily basis• Stand or sit for prolonged periods of time either in front of computer• Occasional bending, climbing, stooping, reaching, and twisting• Occasionally lift, carry, push, or pull objects up 50 pounds with or without the assistance of proper equipmentGeneral Physical Requirements: • Sufficient clarity of speech and hearing or other communication capabilities which permits the employee to communicate well with other employees and the general public• Sufficient vision or other powers of observation which permits the employee to use a computer screen and process numeric data• Sufficient manual dexterity which permits the employee to operate a computer keyboard and access files• Sufficient personal mobility and physical reflexes which permits the employee to move about in an office environment
