What are the responsibilities and job description for the Construction Administrator position at SIXT USA?

Job Description

Are you ready to take the wheel and drive success? As a full-time  Construction Administrator at SIXT, you’ll be at the heart of our dynamic operations, ensuring every detail aligns for a seamless process. If you’re a pro at juggling tasks, thrive in fast-paced environments, and love turning challenges into wins, this is the role for you. Apply now!

Sixt Rent a Car is a global leader in mobility solutions, offering premium services and innovative experiences to customers worldwide. We are seeking a highly organized and proactive Construction Administrator to support our Project Management Team and Director in executing construction and renovation projects. This role is essential to ensuring project efficiency, financial accountability, and adherence to SIXT's standards.

The Construction Administrator will provide comprehensive administrative support to the Project Management Team and Director, assisting with budget preparation, project tracking, and document management. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

YOUR ROLE AT SIXT

You provide Administrative Support

Manage project documentation, including contracts, schedules, permits, and change orders

Organize and maintain project files, ensuring all records are up-to-date and accessible

You assist in Budget and Financial Management

Prepare budget requests and assist in developing project budgets

Track and monitor project budgets to ensure financial goals are met

Process purchase orders (POs) and maintain records of approvals and expenditures

Track, verify, and process invoices, ensuring accuracy and timely payments

Generate financial reports and provide updates to the Project Management Team and Director

You manage Communication and Coordination

Coordinate meetings with internal teams, contractors, and vendors, including scheduling and preparing agendas

Record and distribute meeting minutes and follow up on action items

Serve as the point of contact for RFIs, submittals, and other project-related inquiries

You lead Project Tracking and Reporting

Monitor project schedules, milestones, and deliverables to ensure timelines are met

Prepare regular project status reports for review by the Project Management Team and Director

Assist in resolving issues related to project scope, budget, or timelines.

You maintain Compliance and Standards

Ensure projects comply with SIXT's branding, operational standards, and local regulations

Ensure compliance with SIXT's financial tracking policies and procedures

YOUR SKILLS MATTER

Experience You have a minimum of 3 years of experience in construction administration or project support, preferably supporting senior leadership

Education You have a Bachelor’s degree in construction management, business administration, or a related field (preferred)

Technical Proficiency You are proficient in construction management software (e.g., Procore, Buildertrend) and Microsoft Office Suite (Excel, Word, Outlook), experience with budgeting, purchase order systems, and invoice management, and have familiarity with construction documents, schedules, and industry practices

Soft Skills You have excellent organizational and multitasking abilities, strong verbal and written communication skills, detail-oriented with strong problem-solving skills,

Commitment to Excellence You are success-oriented and willing to take on multiple tasks with an ability to collaborate effectively with teams and external partners

WHAT WE OFFER

Comprehensive Health Insurance Access healthcare coverage (medical, dental, vision), life insurance, critical illness, hospital indemnity, pet insurance, and a 401k retirement plan

Paid Time Off & Sick Enjoy PTO, sick leave, floating paid holidays and a healthy work-life balance

Work Equipment Receive a laptop and phone

Exclusive Employee Rentals Benefit from employee-only rental rates, with family rental options and exclusive discounts for employees

Additional Perks Experience the advantages of working in a cutting-edge office in Fort Lauderdale, Florida, free parking, and ample opportunities for professional advancement

Additional Information

About us :

We are a leading global mobility service provider with sales of €3.07 billion and around 9,000 employees worldwide. Our mobility platform ONE combines our products SIXT rent (car rental), SIXT share (car sharing), SIXT ride (cab, driver and chauffeur services), SIXT (car subscription) and gives our customers access to our fleet of 222,000 vehicles, the services of 1,500 cooperation partners and around 1.5 million drivers worldwide. Together with our franchise partners, we are present in more than 110 countries at 2,098 rental stations. At SIXT, a first-class customer experience and outstanding customer service are our top priorities. We focus on true entrepreneurship and long-term stability and align our corporate strategy with foresight. Want to take off with us and revolutionize the world of mobility? Apply now!

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