What are the responsibilities and job description for the Payroll Specialist and Accounts Payable position at Sky Heating, A/C, Plumbing & Electrical?
Sky Heating, AC, Plumbing & Electrical is widely recognized as the foremost home services company in the Portland area, having amassed more than four decades of unmatched industry-leading expertise. As part of our unwavering commitment to providing exceptional customer service, we are seeking a highly qualified Accounts Payable and Payroll Specialist.
Responsibilities
Responsibilities
- Manage vendor communications, addressing inquiries and resolving issues efficiently.
- Accurately code invoices to the appropriate general ledger accounts and classes.
- Enter accounts payable transactions daily with precision.
- Maintain up-to-date vendor records, including securing W-9’s from new vendors and managing existing files.
- Prepare and file annual 1099’s for vendors.
- Complete and submit credit applications for new vendors as required.
- Organize and prepare weekly check runs for Controller review.
- Ensure proper filing and mailing of bill payment checks and stubs.
- Process credit card charges as receipts are received, ensuring timely and accurate entry.
- Reconcile monthly vendor statements to corresponding invoices within Intacct, identifying and resolving discrepancies.
- Oversee office supply ordering to maintain adequate inventory levels.
- Enter weekly timesheets, calculate commissions, and process bi-weekly payroll accurately.
- Prepare and remit payroll liabilities within the designated deadlines.
- Assist the Controller with year-end close procedures, ensuring accurate and timely financial reporting.
- Serve as a backup for daily deposit processing and applying customer payments when needed.
- Perform bank and credit card reconciliations as needed, serving as a backup for these functions.
- Take on additional tasks as assigned, demonstrating flexibility and adaptability.
- At least one (1) year of experience in accounts payable and payroll processing.
- Strong knowledge of accounting principles and practices.
- Proficiency in Microsoft Office Suite, especially Excel, and the ability to learn other accounting software systems.
- Experience with Intacct accounting software is highly preferred.
- Familiarity with ServiceTitan or similar service management platforms is a plus.
- Prior work experience in the home service industry (e.g., HVAC, plumbing, electrical) is advantageous.
- Excellent organizational skills with the ability to manage multiple tasks and deadlines.
- High attention to detail, ensuring accuracy in financial records and transactions.
- Ability to maintain confidentiality and handle sensitive financial information.
- Strong communication skills for vendor correspondence and internal communication.
- Problem-solving abilities for resolving invoice discrepancies and other financial issues.
- Reliable, trustworthy, and able to work independently with minimal supervision.
Please submit a copy of your resume for consideration.
Salary : $25 - $33
