What are the responsibilities and job description for the Personal Assistant to the CEO position at Skypoint?
Job Title: Personal Productivity Assistant to the CEO
Location: Beaverton, Oregon - In-person only; no remote or work-from-home options.
Pay: Hourly / Includes weekends (Up to 40 hours per week)
Job Summary:
We are seeking a highly organized and proactive Personal Productivity Assistant to support our very busy CEO in maximizing their efficiency. This role is crucial in handling personal tasks, running errands, and managing various aspects of the CEO's day-to-day life to ensure they can focus on high-priority responsibilities. The ideal candidate thrives in a fast-paced environment and is dedicated to enhancing the productivity of others.
Key Responsibilities:
- Run personal errands such as shopping, pickups, and deliveries.
- Coordinate with service providers and vendors for household or personal needs.
- Manage the CEO's personal calendar, including appointments, events, and reminders.
- Ensure seamless coordination between personal and professional commitments.
- Assist in organizing personal events or gatherings, handling all logistics and vendor coordination.
- Ensure all personal engagements are well-planned and executed smoothly.
- Filter and prioritize messages to ensure timely responses to critical communications.
- Assist with personal expense tracking and budgeting as needed.
- Prioritize tasks and provide reminders to optimize the CEO's personal efficiency.
- Anticipate needs and proactively address potential scheduling conflicts.
- Coordinate personal health and wellness appointments.
- Assist with any tasks that contribute to a balanced and productive lifestyle.
- Adapt to changing priorities and handle additional tasks as assigned.
- Be available to assist during weekends and outside typical business hours when necessary.
Qualifications:
- Associate's or Bachelor's degree preferred.
- Minimum of 3 years in a personal assistant role or similar position.
- Exceptional organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency with smartphones, scheduling apps, and basic office software.
- Valid driver's license and reliable personal transportation.
- High level of discretion, integrity, and confidentiality.
- Ability to work independently and make informed decisions on the CEO's behalf.
