Personal/Executive Assistant to CEO

Are you a proactive, detail-obsessed organizer who loves being the go-to person that makes everything run smoother?
We’re looking for a right-hand person to our agency’s owner—a trusted Personal/Executive Assistant who thrives on juggling multiple priorities, spotting inefficiencies before they become issues, and keeping everyone (and everything) on track.

Who We Are

We are a dynamic, fast-paced team dedicated to serving community-based clients across the Portland metro area. Most of our work involves supporting medically vulnerable individuals who are navigating complex mental and physical health challenges. Our days are often unpredictable—we’re usually just one phone call away from the next crisis—but we genuinely love the thrill of helping people solve problems and reclaim their quality of life.

What drives us is a deep belief in people and the power of community. We strive to leave every situation better than we found it, approaching our work with a preventive mindset—always looking ahead to create stability rather than simply reacting to emergencies. While the work can be heavy at times, we lean on each other, foster a strong internal community, and stay grounded in our shared mission to make lasting, positive change.

What You’ll Do:

• Serve as the primary support to the owner—anticipating needs, managing time, and keeping the big picture in focus
• Manage email inboxes: Drafting, responding, flagging priorities, and following up on action items
• Own calendar and scheduling needs: from daily task planning to coordinating new client intakes and internal meetings
• Draft clear, professional communications for both internal team members and external payers/stakeholders
• Keep us on top of hiring and compliance documentation, team communications, and operational checklists
• Continuously identify and implement new systems or processes that streamline how we work
• Support our team in remaining responsive, organized, and compassionate as we navigate complex client needs and time-sensitive situations

You Might Be a Great Fit If You:

• Think two steps ahead and get genuine satisfaction from preventing problems before they arise
• Excel at organizing, streamlining, and optimizing workflows
• Have exceptional written communication skills and a knack for tone and clarity
• Be willing to answer the phone and triage client situations, following up with the team as needed
• Are comfortable working independently, managing multiple priorities, and pivoting when needed
• Understand the importance of responding with grace and calm in high-pressure or emotionally charged moments
• Care deeply about community-centered work and want to be part of something meaningful
• See this part-time position as a stepping stone in your career—and want to grow with a company that supports you

Requirements:

• Some college coursework required; a college degree is preferred
• Strong administrative, communication, and organizational skills
• More hours and expanded responsibilities available for applicants with a current credential as a QMHP, QMHA, or Peer Support Specialist
• Highly recommended: Familiarity with the behavioral health system in Oregon, especially working with Medicaid, OARS, and the coordination of services for Medicaid-funded clients

Why Join Us?

We’re a mission-driven agency committed to making a real difference in people’s lives. If you're someone who thrives in fast-paced environments, finds fulfillment in solving problems, and wants to be part of a team that shows up for each other—we’d love to meet you. This is a chance to do meaningful work and build a future with a company that believes in your growth.

To Apply:
Send your resume and a brief note telling us why this role feels like a great fit for you. Bonus points if you share a favorite productivity tip or system!

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 10 – 15 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Portland, OR 97219

Salary : $20 - $22