What are the responsibilities and job description for the Senior Project Manager position at SLAC National Accelerator Laboratory?

SLAC Job Postings

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Position overview :

This position is an employee of Stanford University, providing support to the Department of Energy (DOE) contract at SLAC National Accelerator Laboratory. The Project Management Office (PMO) Department, Design and Construction Services (DCS) group is seeking a Project Manager to deliver world-class design and construction of facilities and infrastructure projects in support of world-changing scientific research. The project manager will be responsible for planning, developing, procurement, design, construction, and close-out / transition to operations of infrastructure project scope(s) ranging from $50M to $500M. SLAC has multiple projects planned to improve scientific research capabilities and to maintain existing infrastructure, including administrative spaces, scientific laboratories, cleanrooms, campus-wide supporting civil infrastructure, and tunneling involving heavy civil underground construction.

The Project Manager is accountable to the Project Director and carries responsibility and authority for planning, coordinating, and executing critical project scopes to ensure the project's mission and program are met in terms of safety, quality, technical scope, cost, schedule, and resources.

This successful candidate will liaise with a broad range of SLAC organization groups and stakeholders, including SLAC scientists and physicists, operations and engineering, finance and contracting, facilities maintenance experts, and other project stakeholders. In addition, the project manager is responsible for coordinating the engineering and design process, managing A / E service design contracts and construction contracts during construction. The project manager will present project information to various stakeholders, including the DOE in Project Reviews, the SLAC Project Assurance Group, and regular monthly meetings attended by senior leaders. Superb written and oral communication skills are required to communicate with all levels of project stakeholders. Prior experience with federal acquisition regulations, federal funding policies, and the DOE Order 413.3B projects is highly desired.

Your specific responsibilities include :

The primary focus for this position will be on delivering design and construction work scopes for the assigned project.
Manage the entire collection of projects and / or programs undertaken by an organization or division in a manner that ensures their alignment with SLAC's strategic objectives.
Perform the full range of project management cycle : initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple engineering systems and disciplines.
Development and management of critical paths and schedules. This position requires detailed knowledge of project schedule, with a high level of awareness on interdependencies with other major projects' schedule and laboratory's operation downtimes.
Direct development of project execution plan, communication plan and acquisition strategy plans. Responsible for development of resources plan for assigned project control accounts, including level of effort for management, supporting labor, materials, and time required to complete the assigned project control accounts.
Facilitate discussions and negotiations between SLAC stakeholders to drive consensus on project design and operation requirements.
Direct the work of contractors and Architects / Engineers consultants to successfully complete the assigned project control accounts. Ensure that project requirements are captured and the design meets the program requirements as established by the project stakeholders and approved project documentation.
Utilize approved project management system, processes and tools during design and construction to ensure alignment with SLAC Project Management Office and DOE's reporting requirements from an overall Project Status and Quality Assurance perspective.
Utilize comprehensive change management strategy and communication plan relative to project / portfolio scope and stakeholders; orchestrate and lead change management methodologies underlying project success.
Ensure design readiness and technical reviews are conducted. Identify and manage responsible project accounts’ risks and actively monitor mitigation measures to control cost, schedule, and scope.
Integrate Environmental Safety & Health (ES&H) considerations in planning, design, and construction of infrastructure. Ensure implementation of SLAC ES&H policy and best practices in construction. Ultimately responsible for general contractor activities such as safety, configuration, cost, and schedule control on assigned project control accounts.
Ensure that construction conforms to SLAC policies and engineering specifications under very dynamic working conditions.
Interact with DOE SLAC Site Office representatives along with the Project Director or designee to convey status of the project and proactively communicate challenges as they arise.
Other duties may also be assigned.

To be successful in this position you will bring :

Bachelor's degree in electrical, civil or mechanical engineering, architecture, construction management, or a related field and ten years of relevant experience or combination of education and relevant experience. At least 5 years of experience serving as a project leader with direct responsibility of at least $50M of scope and direct experience :

Providing project management and leadership delivering major electrical, mechanical, and civil infrastructure scope of mission critical projects with complex engineering design, extensive interfaces, and restricted construction work windows.

Overseeing single contract procurement of over $25M, from the sources sought phase to RFP development, vendor selection and contract negotiations, contract award and vendor performance management, change control, and contract closeout phases.

Utilizing Primavera P6, MS Project, AutoCAD, Revit, Bluebeam, Sharepoint or other software to enhance collaboration during design review, control and streamline design and construction processes, and reduce construction conflicts and schedule uncertainty.

Utilizing AACE estimate classifications, design maturity and risk assessments to develop cost and schedule contingency.

Demonstrated ability to organize work and to manage multiple projects.

Highly effective written and oral communication skills to address a wide variety of audiences and be able to convey complex technical information and project objectives to various audiences, including clients or owner's representative, Authority Have Jurisdiction (AHJ), construction contractors, architects and engineers and financial and contracting personnel. Ability to maintain positive interpersonal relationships, balance customer expectations with project reality, and successfully guide decision-making to achieve project goals and deadlines.

Ability to productively assemble, engage, and lead cross-functional teams.

Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.

Demonstrated resilience, diplomacy, influence, relationship building, and problem-solving skills in a variety of situations.

Keen grasp of interpersonal interactions and impact awareness.

Depth of knowledge in technical discipline / domain needed to deliver projects.

Strong commitment to improving construction quality and safety by investing in front end planning, applying safety by design principles, embracing peer review processes, and actively sharing and applying lessons learned.

In addition, preferred requirements include :

Experience in heavy civil underground construction including tunneling. Freely access all points of a construction site in a wide-ranging work environment.

Master's degree in engineering, construction, architecture, project management, or related field.

Working knowledge in implementing project management practices required by DOE Order 413.3 Program and Project Management for Acquisition of Capital Assets, to include project planning, budgeting, scheduling, cost estimating, risk management, and performance management.

Senior project design, construction and project leadership experience for specialized laboratories, clean rooms, and experimental science.

Experience with Earned Value Management Systems in a project and / or construction environment.

Experience managing multi-year public-funded construction projects that are subject to Federal Acquisition Regulation (FAR).

Knowledge of California Building Codes, electrical and mechanical design standards, local environmental standards and practices and industrial and construction safety standards.

Coordination and management of project stakeholders at all levels of a matrix organization.

Familiarity with design and construction of high voltage and medium voltage electrical transmission and distribution system as well as electrical SCADA systems.

Familiarity with sustainable design and construction approaches to reduce a project’s carbon footprint.

Certificates and Licenses :

Must have valid driver's license. This position will require driving a personal or laboratory vehicle to / from and safely on a construction work site.

Project Management (PMI), Project Management Professional (PMP) preferred.

Professional Engineer (PE) license, or Registered Architect (RA) preferred.

SLAC employee competencies :

Effective Decisions : Uses job knowledge and solid judgment to make quality decisions in a timely manner.

Self-Development : Pursues a variety of venues and opportunities to continue learning and developing.

Dependability : Can be counted on to deliver results with a sense of personal responsibility for expected outcomes.

Initiative : Pursues work and interactions proactively with optimism, positive energy, and motivation to move things forward.

Adaptability : Flexes as needed when change occurs, maintains an open outlook while adjusting and accommodating changes.

Communication : Ensures effective information flow to various audiences and creates and delivers clear, appropriate written, spoken, presented messages.

Relationships : Builds relationships to foster trust, collaboration, and a positive climate to achieve.

Physical requirements and Working conditions :

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work standards :

Interpersonal Skills : Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety : Demonstrates commitment to personal responsibility and value for environment, safety and security; communicates related concerns; uses and promotes safe behaviors based on training and lessons learned. Meets the applicable roles and responsibilities as described in the ESH Manual, Chapter 1—General Policy and Responsibilities.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.

Classification Title : Project Management Manager 3 - Facilities / Construction

Grade : M Job code : 4403

Employment Duration : Regular Continuing

The expected pay range for this position is $198,474 - $236,871 per annum. SLAC National Accelerator Laboratory / Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

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Salary : $198,474 - $236,871

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