What are the responsibilities and job description for the Office Manager position at SmartMoving Software?
SmartMoving Software is redefining how moving companies manage their business. As the #1 rated software for moving companies, we provide an end-to-end platform that helps owners grow their revenue, streamline operations, and more. The top moving companies trust SmartMoving to power their business every day. SmartMoving’s growth is fueled by an investment from Mainsail Partners, which has driven both our product development and team expansion efforts. We are proud to announce that SmartMoving was recently ranked #24 on the INC regional list for the southwest region—a testament to our commitment to excellence and innovation in the industry.
Description
About The Role
SmartMoving is looking for an experienced Office Manager to provide comprehensive support in our Dallas, TX office. If you are an experienced professional that likes to work in a hands-on, fast-paced, high-growth environment, we invite you to apply.
SmartMoving seeking a dynamic and versatile professional to join our team as an Office Manager. This unique role combines responsibilities across office management, human resources, IT support, and executive assistance to ensure smooth day-to-day operations and provide essential support to our team and leadership. The ideal candidate is a proactive problem-solver with excellent organizational skills, a knack for technology, and a passion for creating a productive work environment.
What You’ll Be Doing
- Office Management
- Oversee the day-to-day operations of the office, ensuring a clean, organized, and well-stocked workspace.
- Manage and oversee office maintenance, repairs, and vendor relationships.
- Manage office supplies, equipment and space planning to accommodate team needs.
- HR Support
- Assist with onboarding and offboarding processes, including preparing documentation and conducting orientations.
- Maintain employee records and ensure compliance with HR policies and procedures.
- Support employee engagement initiatives, including team-building activities, annual corporate retreat and employee wellness programs.
- IT Support
- Manage the setup, maintenance and tracking of hardware, software and user accounts.
- Serve as the first point of contact for IT-related issues, troubleshooting and resolving basic technical problems.
- Liaise with external IT vendors for advanced support and system maintenance.
- Executive Support
- Manage complex calendars, ensuring optimal time utilization and alignment with strategic priorities.
- Handle sensitive and confidential information with the utmost discretion, maintaining a high level of professionalism and integrity.
- Serve as a primary point of contact between executives and internal/external stakeholders, demonstrating exceptional written and verbal communication skills.
What We’re Looking For
- Education: Bachelor’s degree in business administration, Human Resources, IT, or a related field.
- Experience: 2-4 years of experience in a multifaceted administrative, HR, or IT role, preferably in a faced paced environment.
- Skills:
- Exceptional organizational and time-management skills, with the ability to meet tight deadlines and thrive in a fast-paced environment.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office 365, HRIS and IT ticketing systems.
- Problem-solving mindset with a high level of adaptability.
- Ability to handle sensitive information with discretion.
Core Values
SmartMoving is fast-paced and fun, and we want to be home for the best of the best when it comes to our team. Our core values are as follows:
- We obsess over our customers. We succeed only when our customer succeeds.
- We commit to each other. If we take care of our team, our team will take great care of our customers, and everything else will follow.
- We take ownership. Everyone owns their piece of the business and takes responsibility for and pride in it.
- We think big. We want to constantly innovate for our customers and our team and be agile in getting there together as quickly as possible.
- We have fun. We want to do a good job and build a great business AND have fun while we’re doing it. Every day.
Why Join Us?
Working at SmartMoving can accelerate your career and give you the opportunity to work with world-class talent. We’re a team that loves what we do, and we all thrive on our ability to make an impact for our customers. There are many benefits that come with working with us such as:
- Competitive compensation package
- Medical, Dental, and Vision Plans
- Paid Time Off plus Holidays
- 401(k) plan with Company Match
- Paid parental leave
- Remote and hybrid work options
- Fun, high-energy culture
- Annual team retreat
At SmartMoving, we are committed to creating a diverse and inclusive workplace. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.