Administrative Assistant/Receptionist

Job Opening: Administrator Extraordinaire

I’m looking for strong individuals to add to our team of excellence. I need you to keep our sales team & our contract docs in line and both can be quite challenging. Our clients are real estate developers with high expectations and our specialty is pre-construction condominium sales. We create relationships with buyers that must last for years so a positive, friendly attitude is imperative.

An overview of the position:

• Reception: Greeting our guests & making them feel welcome & comfortable; answering the phone & directing calls; making sure our sales center is always presentation ready
• Contract administrator: Our sales agents are great at selling real estate but not so great at preparing paperwork. Our motto is get it right the first time – this might take a little longer but that’s how we roll. You’ll prepare all contract paperwork, manage the signing, accept deposit checks & manage all paper trails.

Qualities you need to be successful in this role:

• Team attitude – We all work together to get the job done; no job too small
• Must love spreadsheets – true administrators know that life is governed by spreadsheets
• Thick skin – This role is demanding in many facets. We deal with many important details & our process to ensure compliance & accuracy is rigorous. Expect to be corrected & receive constructive criticism.
• Positivity – First and foremost, you must deal with the public professionally & positively despite what might be going on behind the scenes.
• A luxury mentality – We are a luxury real estate office. Your demeanor, your communication, & your attire must be professional & consistent with the expectations of our luxury clients
• Superior work ethic – How well do you work when no one is watching? What do you do when there’s a lull in the workload? There will be times when you’ll be overwhelmed and will have to work hard and times that you’ll have to work hard to find something to do!
• Calmness under pressure – You must be able to think clearly in the midst of much activity & many demands on your attention. You’ll need to be able to prioritize & maintain accuracy in all the details.
• Attention to detail – You should have guessed this already but it goes without saying – you need to pay attention to ALL the details, ALL the time. We need active & pro-active thinking at all times.
• Ability to laugh – We do try to have a good time in the midst of all of the seriousness. Must be able to laugh at yourself as well as at some of the situations we find ourselves in.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• Health insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

Salary : $18