Office Administrator

About us

Smith CPA is a full-service Certified Public Accounting firm.

Our comprehensive suite of accounting and business services includes tax preparation, accounting, payroll administration, audits, business formations, financial consulting, and more.

Position: Full-Time or Part-Time Office Administrator

Location: North Palm Beach, Florida [In-Person]

Pay: $18 - 25 per hour

Hours: 32 - 40 hours per week

Are you a detail-oriented professional with an interest in accounting and finance? Smith CPA is seeking a part-time Administrative Assistant to join our team.

Key Responsibilities:

Reception and Communication:

• Greet and assist visitors, clients, and staff.
• Answer and direct phone calls and emails to appropriate parties.
• Manage incoming and outgoing mail and packages.

Data Management:

• Maintain and update electronic and physical filing systems.
• Input and manage data in databases, accounting systems, and spreadsheets.
• Ensure confidentiality and security of sensitive information.

Bookkeeping:

• Assist with data entry into accounting systems, including QuickBooks.
• Reconcile accounts and assist with month-end close processes.
• Generate financial reports and maintain accurate records.

Project Assistance:

• Support various projects and initiatives with administrative tasks.
• Projects may include data entry, marketing, etc.
• Conduct research and gather information as needed for projects.
• Track project timelines and ensure deadlines are met.

Administrative Support:

• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and other documents.
• Maintain and update office policies and procedures.

Marketing:

• Assist with content creation and editing using Canva.
• Help manage and update social media and marketing platforms.
• Coordinate marketing campaigns and track their performance.
• Support the creation of promotional materials and client outreach.

Office Management:

• Order and maintain office supplies and equipment.
• Oversee office cleanliness and organization.
• Coordinate maintenance and repairs of office facilities.

Customer Service:

• Provide excellent customer service to clients and stakeholders.
• Address and resolve customer complaints and issues promptly.
• Answer and direct phone calls and emails to appropriate parties.
• Manage incoming and outgoing mail and packages.

Job Requirements:

• Associate's degree or higher
• Strong attention to detail and communication skills (verbal and written)
• Honesty, integrity, and professionalism
• Knowledge of QuickBooks is a big plus
• Knowledge of Microsoft Excel is a big plus
• Knowledge of Canva is a big plus

Skills We're Looking For:

• Detail-oriented with a high level of accuracy in work
• Strong organizational skills and ability to prioritize tasks effectively
• Excellent written and verbal communication skills
• Ability to learn, adapt, and be trained
• Ready to pick up additional tasks and help with anything the office needs
• Good creative eye

Job Types: Full-time, Part-time

Pay: $18.00 - $25.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Schedule:

• Monday to Friday

Application Question(s):

• Do you live within 20 miles of our office location?
• We're flexible - how many hours would you be able to work?
• This position requires the ability to jump in and help with a variety of tasks from data management, basic bookkeeping, marketing assistance, and customer relations. Do you feel you have the ability to work on these tasks?

Ability to Commute:

• North Palm Beach, FL 33408 (Required)

Work Location: In person

Salary : $18 - $25