Bookkeeper/Office Manager

Duties include but are not limited to the following:

Ø Thoroughly understands and complies with Company policies, procedures, and SOP's.

Ø Prepares management reports as required or requested

Ø Routes payment documents for approval and processing by Supervisor.

Ø Reconciles vendors, suppliers, subcontractor statements on a monthly basis.

Ø Processes all invoices from vendors, suppliers, subcontractors, etc.

Ø Prepares and posts all job costs entries into accounting system.

Ø Complies with and records local, state and federal tax requirements.

Ø Prepares and processes 1099’s for subcontractors at year end.

Ø Oversees and ensures that all bookkeeping tasks are completed on schedule.

Ø Coordinates with CPA to prepare financials and taxes at year end

Ø Coordinates with financial institutions regarding all financial matters (line of credit, financing, credit card processing, etc).

Ø Projects cash flow needs and budgets

Ø Development and implementation of the company’s training goals for their department.

Ø Creates monthly invoicing. Coordinate with Maintenance Supervisor & Landscape Supervisor.

Ø Reconciles all bank accounts.

Ø Updates and reports check register to President on a daily basis.

Ø Keeps track of all regularly scheduled payments i.e. office bills, truck payments, and company line of credit.

Ø Posts all journal entries provided by CPA at year end.

Ø Performs general accounting duties.

Ø Maintains Fixed Asset list up to date.

Ø Prepare bi-weekly payroll to include all labor costs per job.

Ø Prepares 1099’s for all required employees.

Ø Reviews all bids for accuracy and marketability.

Ø Reviews all Contracts and Change orders.

Ø Creates Work-on-Hand Schedules for CPA & Surety.

Ø Finalizes estimates and delivers proposals to appropriate parties.

Ø Assists in the development and implementation of company annual budget goals.

Ø Maintains Proposal Log updated.

Ø Coordinates monthly billing with Production Managers.

Ø Distributes Job-Start up packages to Production Managers.

Ø Coordinates Bid, performance & payments bonds.

Ø Maintains Pre-qualification packages up to date.

Ø Executes Sub-Contract agreements.

Ø Assists Production Managers with Close-Out documents.

Ø Coordinate Sub's Irrigation submittal packages for GC’s at the beginning of a Project.

Ø Orders Notice to Owner for all new Projects.

Ø Provides Value Engineering when requested.

Ø Coordinate and provide information for Insurance yearly audits.

and any other office related duties.

Job Type: Full-time

Pay: $45,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Bookkeeping: 5 years (Required)
• Commercial construction: 1 year (Required)

Language:

• English and Spanish (Required)

Ability to Relocate:

• Clearwater, FL 33762: Relocate before starting work (Required)

Work Location: In person

Salary : $45,000 - $52,000