Legal Administrative Assistant Corporate Securities

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Legal Administrative Assistant Job Details:

Snell & Wilmer currently has an opening for a Legal Administrative Assistant to support our Corporate & Securities practice group in our Phoenix office.  The ideal candidate will have at least 3 years of experience in a mid-size law firm and possess strong organizational and multitasking skills to manage multiple attorneys’ workloads in a fast-paced environment. This role involves managing critical documentation, assisting with regulatory filings, and supporting corporate governance activities to ensure compliance with regulations and smooth execution of transactions.

The hours for this position is Monday through Friday from 8:30 a.m. to 5:00 p.m. in the office.   

Position responsibilities include, but are not limited to the following:

• Administrative Support:
  • Manage and maintain attorneys' schedules, including arranging meetings, appointments, and travel.
  • Anticipate attorney needs and provide proactive support.
  • Manage attorney time entries and assist with billing coordination.
  • Provide general administrative support as needed to ensure efficient operation of the practice group.
  • Serve as a liaison between attorneys, clients, and external parties, providing timely updates and facilitating communication.
    
    
• Document Preparation:
  • Maintain and organize legal files, including opening new matters and managing relevant documents within in the firm’s document management system.
  • Assist in drafting and formatting corporate resolutions and other legal documents.
  • Organize due diligence materials, managing document production, and coordinating communication between clients, attorneys, and third parties.
  • Prepare, review, and organize transactional documents for corporate and securities cases, such as merger agreements, stock purchase agreements, and other legal documents.
  • Assist with corporate compliance matters, ensuring timely filings and adherence to regulatory requirements.
  • Handle confidential information with discretion and professionalism.
    
    
• Coordination and Communication:
  • Build and maintain positive working relationships with clients, attorneys, and staff to facilitate seamless communication and collaboration.
  • Communicate with clients, financial institutions, and internal teams to facilitate smooth transactions.

Experience and Qualifications:

• Experience: Minimum 3 years of experience as a legal administrative assistant, preferably in a law firm or in a corporate and securities legal environment.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook), SEC filing software, and document management systems.
• Communication: Strong written and verbal communication skills.
• Attention to Detail: Ability to accurately review and format legal documents and filings.
• Organizational Skills: Excellent time management and organizational skills, with the ability to juggle multiple projects and deadlines.
• Team Player: Strong collaborative skills with the ability to work effectively in a team-oriented environment.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement, paid time off including vacation time, personal time, and sick time where appropriate.   Snell & Wilmer values the principles of Diversity, Equity, and Inclusion.  Be Seen, Be Heard, Be Valued, Belong.

Snell & Wilmer is an Equal Employment Opportunity employer.