Seasonal Accounting Assistant - Parks & Recreation

Snohomish County Parks & Recreation, a Division of the Department of Conservation and Natural Resources (DCNR), is seeking a highly capable Seasonal Accounting Assistant to join our team and assure smooth, timely and efficient accounting functions for the division. This position is accounting in nature and works under direct supervision of the Parks’ Fiscal Resource Analyst. The Seasonal Accounting Assistant will perform routine Accounts Payable and/or Accounts Receivable duties while serving as the assistant to our Accounting Technician II, as well as provide miscellaneous support to division staff.

You can make a difference to the residents of Snohomish County! If you are highly motivated and enjoy working in a fast-paced environment, join our team!

The following are job duties the selected candidate will perform:

• Receives, verifies and processes accounts payable vouchers; verifies vouchers for such things as correct procedures and accuracy, vendor names, proper signatures, backup documentation and available funding; reviews due dates and the availability of discounts; determines the month and year in which to pay.
• Enters vendor code requests and reports address changes
• Organize invoices for PC statements and key in information in the related spreadsheets
• Distribute PC statements to the cardholders and process them by the deadline when they get returned
• Maintain contact with vendors and place required service orders received from field and office staff (for garbage and sanicans)
• Updates schedules and make sure all the orders have been approved and the required documentation was turned in
• Enters accounting related data on county records manually or on a computer terminal; sets up and maintains files and filing systems digitally and hard copy; retrieves information from files or terminal
• Assists employees of other departments, vendors, by answering questions, explaining procedures, policies, and schedules; locates information from county records and provides it to authorized parties as appropriate.
• Performs basic coding of financial, accounting and/or fiscal information.

The ideal candidate for this position will work collaboratively in an engaging environment and bring these strengths to the job:

• Excellent communication and organizational skills
• Attention to detail
• Fast learner, positive attitude and reliable
• Ability to prioritize and handle a high-stress environment including constant processing deadlines
• Provide top-notch service to the residents of Snohomish County
• Microsoft Office experience, data entry and computer experience

*This position will work approximately 30-32 hours per week at Willis Tucker Park. The selected candidate is expected to start on April 1, 2025 and working to at least October 30, 2025.*

Seasonal employees may not exceed 1,040 work hours in a 12-month period.

About the Department of Conservation and Natural Resources (DCNR)
The Snohomish County Department of Conservation and Natural Resources (DCNR) includes the Division of Surface Water Management, the Division of Parks & Recreation, the Office of Energy and Sustainability and the Office of Agriculture and aims to achieve high-priority environmental sustainability goals.
 
About Parks & Recreation 
Parks & Recreation manages almost 12,000 acres of parks and open space; over 110 park properties; 100s of miles of trails and access to fresh and saltwater shorelines. Major regional park assets such as the Evergreen State Fairgrounds, Kayak Point Park, Lord Hill Park and the Centennial and Interurban Trail systems host local, regional and national events that draw over 4 million visitors each year to Snohomish County.
 
Parks play a critical role in building livable and sustainable communities. They contribute to the health and wellness of individual citizens and communities by providing safe places to walk, swim, ride, run, recreate and play. County parks, events, trails and open space are on the front line of regional economic development efforts. Each year the region receives more than 50 million dollars in positive economic impact through camping and overnight lodging, special events and tournaments, environmental education and tourism that take place in Snohomish County park and recreation facilities.
 
Some of the greatest assets we have in Snohomish County are our unparalleled beauty and abundant natural resources. From the Puget Sound and five watersheds, to forestland, lakes, farms, ranches and parks, our quality of life, economic prosperity and future sustainability are dependent on protecting and improving our environmental resources. Visit the Department of Conservation and Natural Resources web page to learn more.
 
About Snohomish County
Snohomish County, north of Seattle, is located in northwest Washington between the Puget Sound and the Cascade Mountains. The county has rich scenery, numerous activities and a thriving economy. Snohomish County is a great place to live, work, play, and raise a family. When joining the Department of Conservation and Natural Resources, you will work in an environment where innovation, collaboration and continuous improvement are highly encouraged and supported.  

1. Receives, processes and deposits cash receipts from accounts receivable, counter fees and sales; prepares treasurer's transmittals and bank deposits; posts, receipts and invoices to manual and automated records; categorizes, balances and reconciles receipts and bank statements; may prepare accounts receivable billings. 
2. Receives, verifies and processes accounts payable vouchers; verifies vouchers for such things as accuracy, proper signatures and backup documentation; posts ledgers; maintains petty cash fund. 
3. Participates in the preparation of the annual budget; prepares and submits budget drafts, budget transfers, emergency appropriations and supplemental appropriations for approval; provides accounting and budget related data to management as necessary. 
4. Maintains inventory records and custody of supplies; requisitions supplies and equipment; arranges appropriate maintenance services for the repair of facilities or equipment. 
5. Maintains established financial related automated systems; calls up and fills out screens and enters and/or retrieves data; proofs and corrects work entered; runs reports.

1. May set up, post and reconcile payroll ledgers; verifies time cards and maintains vacation, sick leave, overtime and comp time records; prepares monthly payroll forms such as time cards, entry sheets, batch and control sheets. 
2. Collects data and prepares reports as assigned. 
3. Performs related duties as required. 

KNOWLEDGE AND ABILITIES
 
Knowledge of: 

• double entry accounting principles and practices
• basic mathematics
• standard office practices and procedures 

Ability to: 

• work rapidly and accurately with names, numbers and codes
• concentrate on a accuracy of details
• maintain confidentiality of working information
• exercise judgment as to when to act independently and when to refer situations to higher authority
• follow oral and written instructions
• make arithmetic calculations
• clearly explain policies, procedures and schedules
• maintain necessary records and prepare required reports
• communicate effectively both orally and in writing
• establish and maintain effective work relationships with superiors, associates, and the general public
• operate standard office equipment

 
SUPERVISION
 
     The employee receives general direction from an administrative superior as assigned.  Assignments are made indicating generally what is to be done, the quantity of work expected and nay deadlines which are to be met.  The employee carries out recurring assignments on his/her own initiative and receives additional, specific instructions for new or unusual assignments. 
 
WORKING CONDITIONS
 
     The work is performed in the usual office environment.
 

Salary : $26 - $31