Executive Assistant

Executive Assistant – Needed, Loves to Work  

Job Description 

The Executive Assistant we are looking for possesses organizational skills that are unparalleled. An acting gate-keeper between the outside world and our business. Obsessive about details? Structured and punctual? These are only a few qualities that will pave the way for success here at our growing business. 

Having the ability to communicate clearly, precisely and professionally is essential. Our ideal candidate is capable of following procedures and systems that yield for the most optimal use of time. As well as proactively solving problems that may arise. Big picture decisions become possible when the day to day assignments are finished with flawless execution. This responsibility will fall on your shoulders. 

This role is not one that is going to bore you. From managing a calendar, setting appointments, and perfecting travel arrangements, to being the lead on unique tasks throughout the office. 

Your pursuit of perfection and work ethic will never go unnoticed. At the Social Practice, we have devoted ourselves to helping and serving our customers to the best of our ability. We believe our services are of the highest quality and the team that we have built is second to none.

Have you ever felt over-looked or under-appreciated? Look no further. Behind every great leader is a great Executive Assistant. Join our team, and take on that vital role.

If you wish to apply to this job, please follow the link below and complete the application below.

Executive Assistant Job Application

About Social Practice:

Social Practice is a bold and vibrant social media content marketing agency that thrives on telling stories that don’t just make an impact—they drive real results. We specialize in managing and optimizing social media, paid media, email campaigns, influencer marketing, and blogs, with a focus on medical and dental practices in the aesthetics space.

As a faith-based company, we’re inspired by purpose, powered by strategy, and driven to excellence. Guided by our core values—Leadership, Excellence, Communication, Accountability, and Wellness—we partner with clients to create dynamic growth and empower our incredible team.

CEO Support

• Tame the CEO’s calendar chaos and keep everything running like clockwork.
• Be the gatekeeper, gate-opener, and everything in between for scheduling and communications.
• Think two steps ahead and always have Plan B (and Plan C) ready.

Team Administrative Support

• Coordinate travel arrangements like a jet-setting concierge.
• Ensure team events are seamless—from travel to tacos.

Office Administration

• Keep the office stocked and stylish with supplies and snacks.
• Plan events that people will actually want to attend.
• Crush the details—like ordering thoughtful gifts and booking perfect spaces.

Accounting Assistance

• Stay on top of client invoices and ensure the cash flows in.
• Handle overdue invoices with tact (and just a hint of “take-no-prisoners”).

Hiring & Onboarding

• Post job descriptions that make rockstars want to apply.
• Keep the hiring process smooth, from resumes to first-day vibes.
• Handle the nitty-gritty like background checks and onboarding tasks.

Marketing Support

• Help craft killer marketing materials for conferences and events.
• Support social media content creation that’s as sharp as it is shareable.
• Coordinate branded swag that screams “we’ve got our act together.”

Podcast Coordination

• Manage podcast logistics like a pro producer.
• Ensure every guest is prepped, and every episode goes live without a hitch.
• Nail episode descriptions and make them pop on every platform.

Sales Assistance

• Be the CEO’s secret weapon with sales workflows and prospecting tools.
• Master HubSpot workflows and keep prospecting spreadsheets sharp.

Process Development

• Spot inefficiencies and crush them with better processes.
• Always be refining—because “good enough” isn’t in your vocabulary.

You’re a badass, and we want you to apply if...

• You’ve got a Bachelor’s Degree in business administration, communications, marketing, management, or a related field.
• You bring 3-5 years of experience as an admin genius, preferably with high-end clientele.
• You’re a master communicator, both in emails and IRL.
• You thrive under pressure and can juggle a dozen things without breaking a sweat.
• You’re so detail-oriented it’s borderline obsessive—in a good way.
• You’re tech-savvy, whether it’s Microsoft Office, Google Workspace, or project management tools (Monday.com, Notion, HubSpot).
• You handle sensitive information with the finesse of a vault.
• You’re a natural problem-solver, thriving in chaos and making it look easy.
• Your customer service is next level, and your teamwork’s even better.
• Time management? You could teach a masterclass.

Compensation & Benefits:

• Contract position: 20-25 hours/week
• Pay: $25–$45/hour, based on experience
• Location: Remote or in-office at 6060 N. Central Expressway, Suite 500, Dallas, TX 75206
• Flexible hours, Monday-Friday (tasks align with 8 AM–6 PM CST).

Opportunities for Advancement:

• Potential to grow into a full-time role supporting the CEO.
• Opportunities to expand into HR or leadership positions as the company scales.

Reporting Structure:

• Reports directly to the CEO.
• Collaborates with the Operations Manager and team members to ensure seamless operations.

Think You’ve Got What It Takes?

We want someone who doesn’t chase the ball—they RUN ahead of it, anticipating every move. If you’re ready to thrive in this role, submit your resume, cover letter, and anything else that makes you shine to mary@social-practicetx.com.

Bonus points if your cover letter makes us say, “Wow, they’re perfect.”🔥

Application Instructions: Complete the Culture Index Assessment

If you'd like to be seriously considered for the Executive Assistant role, you MUST complete a short 7-10 minute assessment as part of the application process. This is an essential step to help us learn more about your personality, work style, and how you approach tasks and solve problems in a professional setting.

Please copy & paste the Culture Index Link into your URL to complete: https://surveys.cultureindex.com/s/sRJsWxYe16/10550